Assignment's Office Assistant

Posting Details

Position Details

Posting Number G/R28944P Working Title Assignment's Office Assistant Department Housing-Admin Srvcs & Communic About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

About The College/Unit/Department

Part of the Division of Student Affairs, University Housing consists of nearly 2.8 million square feet of facilities and is home to more than 9,000 students. The department employs 220 full-time staff members, 21 graduate assistants and 565 undergraduate student workers. As a self-supporting auxiliary, University Housing operates a $59 million budget derived only from student housing fees and other non-state sources.

In support of its mission to provide comfortable, affordable and secure housing options where the academic success and personal growth of residents are encouraged and supported, University Housing engages staff members in competency-based training and students in curriculum-based engagement focused on community building, interpersonal skills, social awareness and responsibility, and well-being.

College/Unit/Department website www.housing.uga.edu Employment Type Employee Additional Schedule Information

• The office hours are 8 a.m. – 5 p.m. Monday-Friday and flexible hours are available to accommodate varying class schedules.
• Office assistants can work up to 20 hours per week during the academic year, and it is recommended that they work no less than 12 hours per week. They can also work additional hours during breaks when classes are not in session.
• If the office assistant is not in classes during the summer, they can work up to 40 hours per week.
  
  

Advertised Salary 11.50/hour Anticipated Start Date 05/12/2025 Posting Date 04/07/2025 Closing Date Open Until Filled Yes Special Instructions to Applicants Location of Vacancy Athens Area EOO Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Duties/Responsibilities

Duties/Responsibilities

• Greet and provide customer service to individuals when calling, in person or on web chat; refer inquiries to appropriate persons.
• Know and understand assignment and cancellation procedures.
• Respond to inquiries requiring interpretations of routine policies, rules and regulations; provide information on procedural matters to others.
• Maintaining coverage of the main reception desk.
• Process fliers and distribute to mailboxes.
• Process and distribute mail delivered to Russell Hall.
• Assist University Housing staff with vehicle reservations.
• Taking vehicles to Fuel Center/Maintenance as needed.
• Recording vehicle log into computer database.
• Collect /shred documents and recycling as needed.
• Provide general office support for various unanticipated projects that arise during the year.
• Other duties as assigned.
  
  

Percentage of time 100

Position Details

Position Information

Classification Title Student Assistant FLSA Non-Exempt UGA Job Code FTE .50 Minimum Qualifications Position Summary

The Assignment’s Office Assistant will support the University Housing office by completing various administrative tasks. The office assistant position is integral for the smooth operations of business practices in the office. The primary tasks this position will be responsible for completing include the listed position responsibilities and ensuring the main reception desk has coverage.

Relevant/Preferred Education, Experience, Licensure, Certification in Position Knowledge, Skills, Abilities and/or Competencies

• Must be enrolled on at least a half-time basis at the University of Georgia when classes are in session (i.e., enrolled in a minimum of six credit hours for undergraduate and professional students during fall/spring semesters; enrolled in a minimum of five credit hours for graduate students during fall/spring semesters). Credit hour minimums during the summer terms and during the last semester before graduation may be different. Consult the University Housing Human Resources office for additional information.
• Must be in good standing with the Office of Student Conduct and University Housing. Good standing is defined as not being found responsible for policy violations that would interfere with the ability to perform tasks typically assigned to student employees. Additionally, good standing means that the student employee has participated in the student conduct process if charged with any violations and completed any sanctions that may be assigned by the prescribed deadline.
• May not exceed 20 hours of work per week across all student staff positions if positions are held in multiple departments, except when classes are not in session and the student employee has prior permission from the supervisor. This includes online training, staff meetings and one-on-ones.
• May not exceed 6 consecutive hours of work per shift.
• Student employees are considered temporary employees. A temporary employee may be separated at any time for any reason without notice and either the employer or the employee can end the employment relationship. Such separation is not grievable or subject to appeal. https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Employee_Categories_Classification,Compensation,_andPayroll.pdf
• Adhere to a high level of confidentiality and discretion regarding information they will hear in the University Housing office.
• Be proficient with software and web-based programs, including Windows, Microsoft Word, Microsoft Excel, Acrobat Reader and Outlook email and calendar.
• Be proficient with keyboarding/typing skills in order provide clerical support to University Housing staff.
• Have the ability to communicate effectively in person and via telephone and computer.
• Demonstrate organizational skills with the ability to manage multiple priorities and maintain accurate information.
  
  

Physical Demands

• Lift and carry over 20 pounds, both assisted and unassisted.
• Sit at a desk and computer for moderate periods of time.
• Bend and/or squat to file.
• Communicate effectively via telephone and in person.
• Organize and compare a large amount of data with attention to detail
• Interpret and apply policies and procedures.
• Remember circumstances and changes.
• Focus on and complete detail-oriented tasks.
• Safely drive a state vehicle
  
  

Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Is driving a requirement of this position? Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Carrie Chitwood Recruitment Contact Email Cachitwo@uga.edu Recruitment Contact Phone 706-542-8279

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Are you currently a UGA student, and will you be enrolled in at least 6 credit hours for the upcoming Fall semester?
• Yes
• No
• Do you have a valid Driver's License?
• yes
• no
• Are you currently a UGA student, and will you be enrolled for at least 6 credit hours for the upcoming Fall semester?
• Yes
• No
  

Applicant Documents

Required Documents

Optional Documents

• Resume/CV
• Cover Letter