What are the responsibilities and job description for the Office Support Associate - Retzky College of Pharmacy position at uic?
Under the supervision of the Executive Assistant, the Office Support Associate will support the administrative functions of the Retzky College of Pharmacy. This includes managing administrative tasks, ensuring smooth operations, and providing excellent customer service to all. The Office Support Associate will serve as a resource to college administration, employees, students, and visitors of the college.
Duties & Responsibilities:
Screen calls and visitors for a department/unit; determines needs and personally handles routine inquiries, requests, or problems; maintains office area including keeping displays, bulletin boards, and electronic message boards up-to-date
Review department/unit incoming mail, responding to routine items and distributing remainder to other appropriate staff; coordinates and schedules package/freight shipments
Keyboard documents such as correspondence, reports, manuscripts, and similar materials with responsibility for determining the format and correcting errors in grammar and syntax; transcribing and/or recording narrative material in final form
Maintain a calendar(s) for a designated member(s) of the unit staff, scheduling meetings and appointments when given general instruction and making changes as needed
Apprise a designated member(s) of the unit staff of upcoming events and gather related information/materials; makes travel arrangements from a predetermined schedule
Creates, updates, revises, and retrieves files, records, and department contacts/LISTSERVs, which may involve indexing and cross-filing; responsible for maintaining adequate, accurate, and accessible information, including confidential materials
Track, orders, receives and distributes office supplies
Bills, receives, and records payments; prepares receipts and deposits; maintains records of unit fiscal transactions
Monitor and provide updated information for the website
Create agendas, attends meetings, transcribes and distributes meeting minutes and agendas to participants
Assists with periodic inventory checks and/or updates
Collect, compile and organize information for recurring reports, and composes brief, narrative reports with responsibility for accurately stating factual information gathered from a number of readily available sources
Assign and reviews work performed by other office or administrative employees of same or lower level
Collect student assignments or proctor exams in absence of faculty
Perform duties listed in lower level of this classification series
Perform other related duties as assigned
Duties & Responsibilities:
