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Development Assistant, UJA Women

UJA Federation
New York, NY Full Time
POSTED ON 3/27/2025 CLOSED ON 4/3/2025

What are the responsibilities and job description for the Development Assistant, UJA Women position at UJA Federation?

Major Responsibilities :

Event Support :

  • Organize room reservations, food orders, and event logistics, coordinating with Conference & Banquets and other internal resources
  • Provide accurate mailing lists to marketing for invites and eblasts
  • Maintain attendance lists through Excel or Access and follow up with lay leadership to confirm attendance
  • Process and collect payments in a timely manner using internal systems
  • Prep for the day of events, including name tags, collateral, and any shipments to outside venues, gifts to hosts, and other tasks as needed
  • Prepare accurate attendance lists after the event for database import and fundraiser follow-up

Administrative :

  • Answer telephones, screen calls, and independently respond to situations or inquiries as appropriate
  • Use internal systems and Excel to create accurate and useful reports, lists, and charts on a timely basis
  • Understand and use fundraising system, including entering, retrieving, and producing data reports
  • Compose correspondence in response to routine inquiries and select appropriate accompanying materials as necessary
  • Maintain departmental files on internal servers
  • Schedule appointments and maintain calendar using Outlook and internal calendars
  • Process expense reports for supervisors
  • Process and follow up on print production and supply orders
  • Assemble external mailings
  • Maintain Women’s Executive Circle and Young Professional Women’s group directories
  • Perform other work-related duties as assigned
  • Qualifications and Competencies :

  • Bachelor’s degree required
  • One year of administrative experience preferred
  • High proficiency in Microsoft Office, specifically Excel, Outlook, and Access
  • Detail-oriented and effective time management, with the ability to prioritize and multitask in a fast-paced environment
  • Excellent interpersonal, communication, writing, and organizational skills
  • Flexibility to work independently and as part of a team
  • Maturity and professionalism
  • Salary Information :

    The salary for this role is $45,000.

    Qualifications

    Skills

    Behaviors

    Motivations

    Education

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    Licenses & Certifications

    Salary : $45,000

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