What are the responsibilities and job description for the Administrative secretary position at Ultimate Staffing Services?
Do you love writing, typing and supporting lawyers? This may be the perfect position for you. Ultimate Staffing is looking for an Administrative Secretary who has worked in a law firm for a well respected downtown Law firm with great culture. Three to five years' experience with Outlook, document management, calendaring, e-filing, drafting simple correspondence as well as a lot of typing and submitting billing. Apply today for immediate consideration.
What's in it for you?
Direct hire position
Pay is between 50-60K a year depending on experience
Free Parking in Hartford
Onsite Daily with an Amazing Team
Lots of fun perks like Yard goat outings, family nights, and team building fun.
What you will be doing?
- Preparing and filing documents: Typing and preparing legal documents, such as contracts, agreements, appeals, and motions
- Scheduling: Scheduling meetings, hearings, depositions, and site inspections
- Maintaining records: Keeping track of legal filing deadlines, updating and indexing pleadings, and maintaining docket control systems
- Researching: Locating relevant information for cases
- Communicating: Communicating with lawyers, experts, vendors, opposing counsel, and other staff
- Making travel arrangements: Making travel arrangements for lawyers
- Performing other duties: Answering phone calls, keeping financial statements, and coordinating third-party vendors
What you must have for experience.
- Three to five years as a legal secretary or legal office experience prefer in Real Estate but not foreclosures.
- Organizational skills with attention to detail
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Know and understand Legal Terminology and Processes
- Ability to transcribe accurately and efficiently including in cursive
- Excellent written and verbal communication skills
- Ability to work independently and prioritize tasks effectively
- Previous experience as a legal administrative or secretary role
Please note Paralegal should not apply as they will not have paralegal work. This is a secretary position only and being a smaller firm you will not have the opportunity to move up at this time. Legal Secretary and Administrators will be considered
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
