What are the responsibilities and job description for the Administrative Support Specialist position at Ultimate Staffing?
We are seeking a highly organized and detail-oriented administrative support specialist to join our team at Ultimate Staffing.
Job Summary
The ideal candidate will have excellent communication skills, both written and verbal, and be able to effectively interact with various stakeholders, including supervisors, coworkers, participants, residents, landlords, and the public.
Key Responsibilities:
- Establish and maintain effective professional working relationships with key stakeholders
- Respond accurately and in a timely manner to inquiries and/or provide information on programs and related services
- Answer the telephone, screen and refer phone calls to appropriate staff or directly answer inquiries
- Greet visitors and assist them with general questions and/or direct them to the appropriate person or location
- Effectively operate all office equipment, including personal computers, required to ensure the accurate and timely performance of duties
- Prepare, process and review various forms and other documents for completeness, consistency, validity and accuracy
- Update information by inputting data into various computer programs accurately, and in a timely manner to ensure agency compliance with program requirements and regulations
- Prepare a variety of narrative and statistical reports, correspondence, and other materials
- Maintain files by filing documents and correspondence associated with assigned department
- Requisition office supplies
- Prepare and mail documents to clients, residents, etc.
- Ensure privacy and maintain security of confidential materials
- Pick up and/or take agency mail to the post office
- Identify and distribute mail
- Assist in other areas to cover absences or provide relief, to equalize peak work periods, or otherwise balance the workload
