What are the responsibilities and job description for the Construction Administrative Assistant/ Front Desk position at Ultimate Staffing?
Front Desk & Administrative Assistant
Be the Friendly Face & Organized Backbone of Our Team!
Are you a detail-oriented professional who loves interacting with people and keeping things running smoothly? We're looking for a Front Desk & Administrative Assistant to be the welcoming face of our company and provide essential administrative support across departments. If you thrive in a dynamic environment, have a keen eye for detail, and enjoy solving problems, this role is for you!
What You'll Do:
Greet and assist visitors, ensuring a warm and professional first impression
Answer and direct phone calls with excellent customer service
Support the Service Dispatch team during peak times
Manage office supplies, filing, and document organization
Handle incoming and outgoing mail distribution
Review documents for accuracy and inquire about any discrepancies or errors
Mail out billings and payments
Assist with administrative tasks across departments
Work on special projects as assigned to support business operations
What You Bring:
2 years of administrative experience (construction industry experience is a must)
Strong proficiency in Microsoft Office, especially Excel
Exceptional attention to detail and the ability to identify and question inconsistencies
Excellent organizational, multitasking, and communication skills
Professional phone etiquette and a customer-focused attitude
Ability to work independently and manage multiple projects seamlessly
Why Join Us?
We offer a collaborative and supportive environment where your contributions truly make a difference. If you're looking for a role that blends people skills with organization, efficiency, and a sharp eye for detail, we'd love to meet you!
Front Desk & Administrative Assistant
Be the Friendly Face & Organized Backbone of Our Team!
Are you a detail-oriented professional who loves interacting with people and keeping things running smoothly? We're looking for a Front Desk & Administrative Assistant to be the welcoming face of our company and provide essential administrative support across departments. If you thrive in a dynamic environment, have a keen eye for detail, and enjoy solving problems, this role is for you!
What You'll Do:
Greet and assist visitors, ensuring a warm and professional first impression
Answer and direct phone calls with excellent customer service
Support the Service Dispatch team during peak times
Manage office supplies, filing, and document organization
Handle incoming and outgoing mail distribution
Review documents for accuracy and inquire about any discrepancies or errors
Mail out billings and payments
Assist with administrative tasks across departments
Work on special projects as assigned to support business operations
What You Bring:
2 years of administrative experience (construction industry experience is a must)
Strong proficiency in Microsoft Office, especially Excel
Exceptional attention to detail and the ability to identify and question inconsistencies
Excellent organizational, multitasking, and communication skills
Professional phone etiquette and a customer-focused attitude
Ability to work independently and manage multiple projects seamlessly
Why Join Us?
We offer a collaborative and supportive environment where your contributions truly make a difference. If you're looking for a role that blends people skills with organization, efficiency, and a sharp eye for detail, we'd love to meet you!
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Salary : $25 - $30
