Document Control Specialist

Position Title: Document Control Specialist

Location: Conroe, TX

Employment Type: Full-Time

Position Summary

The Document Control Specialist is responsible for managing, organizing, and maintaining all documentation related to company projects and processes. This role ensures that all documents are accurate, up-to-date, properly stored, and accessible to relevant stakeholders. The position also plays a key role in ensuring that document control processes comply with industry standards and company policies.

Key Responsibilities

Document Management: Maintain control over project documentation including, but not limited to, engineering drawings, specifications, quality documentation, and reports.

Document Versioning: Ensure proper version control of all documents, preventing the use of outdated documents in active projects.

File Organization: Establish and maintain a systematic filing system for both electronic and physical documents to facilitate easy retrieval and reference.

Compliance: Ensure all controlled documents meet company standards and comply with industry regulations and quality management systems (ISO, FDA, etc.).

Document Distribution: Distribute controlled documents to internal departments and external partners as required, ensuring secure transfer.

Process Improvement: Continuously improve document control processes by implementing best practices and recommending new tools or technologies.

Audit Support: Support internal and external audits by providing access to controlled documents and maintaining audit trails.

Record Retention: Establish and enforce retention policies for document archival, disposal, and destruction as per company policies and regulatory requirements.

Training: Provide training to staff on document control procedures and software tools.

Reporting: Generate reports on the status of controlled documents, including document updates, approvals, and distribution history.

Qualifications and Skills

High school diploma or GED required; a degree in business administration, project management, or a related field is preferred.

Minimum of 2-3 years of experience in document control, quality management, or administrative roles.

Experience in manufacturing

Proficiency in document management software such as SharePoint, Aconex, or similar systems.

Proficient in Microsoft Office (Word, Excel, Outlook).

Knowledge of electronic document management systems (EDMS).

Excellent written and verbal communication skills to coordinate with team members and external stakeholders.

Strong attention to detail with the ability to handle multiple projects and deadlines.

Excellent organizational and time management skills.

Ability to identify inefficiencies in document control processes and propose solutions.

Primarily office-based with occasional site visits depending on the project requirements.

Full-time position with standard business hours; occasional overtime may be required to meet project deadlines.

Benefits

Competitive salary

Health, dental, and vision insurance

401(k) plan

Paid time off (PTO) and holidays

Professional development opportunities

Application Process:

Interested candidates should submit their resume and cover letter detailing their experience to lisa.marie.alvarez@ultracorpotechinc.com.

Ultra Corpotech Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: From $22.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Conroe, TX 77306: Relocate before starting work (Required)

Work Location: In person

Salary : $22