What are the responsibilities and job description for the Administrative Assistant - Department position at UMC Health System?
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Job SummaryThe Department Assistant performs general clerical or administrative duties to support the staff and overall maintenance of an assigned department.
Job Specific Responsibilities
Daily assignments may include but are not limited to:
- Answering phones, directing visitors, scheduling appointments, preparing documents, generating reports, filing, scanning, handling incoming and outgoing fax, and any other assigned duties.
- Greets and assist visitors to the assigned department, both internal and external
- Coordinate any deliveries for assigned department
- Serves as Scribe in department and all other assigned meetings
- May be required to assist with purchase orders, invoice, payments, expense tracking, or required documentation for the department related to CMS or DNV processing and compliance
- Collaborate with other department administrative staff to coordinate the set up and breakdown for department meeting, meals, and special events
- Prepare reports and other departmental presentations as requested
- Process and deliver mail for assigned department
- May be required to assist with purchase orders, invoice, payments, expense tracking, or required documentation for the department related to CMS or DNV processing and compliance
- Assist in providing clerical support for staff members within the assigned department
- May be asked to edit timecards, perform troubleshooting of office equipment
- All other assigned duties as requested by assigned department
Education and Experience
- High School Diploma or GED
- 1 year of related office support or administrative experience
Required Licensures/Certifications/Registrations
N/A
Skills and Abilities
- Demonstrated communication skills, both verbally and in writing. Must be able to speak, read, and write English
- Good organizational skills and attention to detail
- Proficient in Microsoft Office
- Ability to maintain confidentiality
Interaction with Other Departments and Other Relationships
The person in this role will have interactions with all departments and employees within UMC. Interactions with external vendors and medical staff may also be required.
Physical Capabilities
Position requires prolonged time periods of sitting at a desk, talking on a phone, and working on a computer. Essential hearing and near vision acuity required. Should be able to lift up to 20 pounds, push, pull, and stooping required at times
Environmental/Working Conditions
Work area is in a confined office space, well lighted, and subject to varying indoor temperatures
Direct Reports
NA
UMC Health System provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
*Request for accommodations in the hire process should be directed to UMC Human Resources.*
