What are the responsibilities and job description for the Accounting Specialist position at Umpqua Health Management LLC - HCM?
The Role:
Umpqua Health is seeking a meticulous and skilled Accounting Specialist to join our dynamic finance team. This role is integral to managing accounts payable operations, ensuring the precise and efficient processing of invoices, and upholding robust financial controls. The Accounting Specialist will play a key role in reconciling accounts, resolving discrepancies, and maintaining accurate financial records. Success in this position requires excellent organizational skills, a proactive approach to problem-solving, and the ability to meet deadlines in a fast-paced environment. As a valued member of our team, you will collaborate with colleagues across departments to ensure seamless financial operations. Join us in contributing to the financial integrity and operational excellence of Umpqua Health!
Your Impact:
- Review, verify, and process invoices and requisitions for goods and services in a timely and accurate manner.
- Prepare and perform check runs, electronic funds transfers, and ACH payments to ensure timely disbursement.
- Maintain vendor files and relationships to ensure terms are met, resolve invoice discrepancies, and secure credit for outstanding memos.
- Reconcile accounts payable transactions, monitor accounts to ensure payments are up to date, and reconcile supplier statements
- Produce monthly reports and assist in month-end closing as required.
- Provide supporting documentation for audits and assist in audit preparations to ensure compliance with internal and external regulations.
- Maintain accurate and organized AP files, update and reconcile sub-ledger to the general ledger.
- Ensure adherence to financial policies, procedures, and regulatory requirements.
- Communicate effectively with internal departments and external entities to clarify purchase orders, contracts, invoices, or payment discrepancies.
- Identify opportunities for process improvement in the accounts payable process.
- Perform other duties as assigned by management to help drive our Vision, fulfill our Mission, and abide by our Organization’s Values.
Your Credentials:
- Associate's degree in Accounting, Finance, or related field, or equivalent combination of education and experience.
- A minimum of 2 years of experience in an accounts payable or similar role.
- Proficient in accounting software (specific software experience can be listed here if relevant) and MS Office Suite, particularly Excel.
- Demonstrated ability to process and reconcile complex invoices with accuracy and efficiency.
- Strong analytical skills and attention to detail.
- Excellent organizational and time management abilities, with the capacity to prioritize tasks effectively.
- Superior communication skills, both written and verbal, and the ability to manage relationships with vendors and internal stakeholders.
- Commitment to maintaining confidentiality and exercising discretion in financial matters.
