What are the responsibilities and job description for the Admin Support Specialist position at UNC Charlotte?
General Information
Vacancy Open to
All Candidates
Employment Type
Permanent - Part-time
If time-limited, note appointment end date
Hours per week
25
Months per year
12
Position Number
002145
NC Salary Grade Equivalency
GN06
Classification Title
Admin Support Specialist - journey
Working Title
Admin Support Specialist
Salary Range
$22,255 - $27,818
Anticipate Hiring Range
$22,255 - $25,000
FLSA Status
Non Exempt
Division
Academic Affairs
Department
College of Humanities & Earth and Social Sciences (Col)
Work Unit
Sociology
Work Schedule
9:00 am – 3:00 pm; Monday – Friday
Primary Purpose of Position
The primary purpose of the position is to provide general and specialized support to the Public Policy Program, its Director, faculty, and students.
Minimum Education/Experience
Required Minimum Qualifications:
Graduation from high school and one year of related office experience; or an equivalent combination of education
and experience.
University Preferred Qualifications:
Graduation from high school and demonstrated knowledge, skills, and abilities gained through three years of specialized office experience or an equivalent combination of education and experience.
Graduation from high school and one year of related office experience; or an equivalent combination of education
and experience.
University Preferred Qualifications:
Graduation from high school and demonstrated knowledge, skills, and abilities gained through three years of specialized office experience or an equivalent combination of education and experience.
Essential Job Duties
This position provides general and specific support to the Director, faculty, and students in the Public Policy Program and interfaces with the college, graduate school, and other units at the University as well as alumni and the broader community.
The essential job duties include budget tracking and management; managing student and faculty records; creation of reports for administrative purposes; conveying specialized knowledge of program policy and practices to support recruitment, retention, and progress of students; planning events; managing course scheduling; creating content for program marketing including maintaining the program’s web and social media presence.
The essential job duties include budget tracking and management; managing student and faculty records; creation of reports for administrative purposes; conveying specialized knowledge of program policy and practices to support recruitment, retention, and progress of students; planning events; managing course scheduling; creating content for program marketing including maintaining the program’s web and social media presence.
Other Work Responsibilities
- Assist with troubleshooting of the office machines and equipment for the program offices and the Policy Research lab.
- Oversee and maintain the Listserv for students and affiliated faculty for each program.
- Assist with the maintenance and accuracy of spreadsheets and maintain databases using Microsoft Office and Google Suite software for the program.
- Regularly communicate via memos and emails information about program events, general information, news, and policies.
- Schedule and coordinate appointments, meetings and events.
- Work professionally with confidential and sensitive information.
- Other duties, as assigned.
Departmental Preferred Experience, Skills, Training/Education
- Bachelor’s Degree in Business Administration or similar discipline is desired.
- Experience working in Higher Ed , and with budgets is preferred.
- Strong communication and writing skills.
- Experience using MS Office and Google Suite software.
- Experience creating and updating content for program marketing including content for website and marketing materials.
- Experience using university systems and software including Drupal, Banner, eGRAD, Archibus, and 49erMart is preferred.
- Experience with graphic editing programs such as Adobe Creative Cloud or other graphic and photo editing software is a plus.
- Strong time management skills with the ability to take initiative and work independently.
- Attention to detail is essential.
Necessary Licenses or Certifications
Work Location
Denny
Posting date
06/05/2024
Closing date
06/19/2024
Proposed Hire Date
07/08/2024
Contact Information
Special Notes to Applicants
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits
The finalist will be subject to a Criminal Background Check.
- The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
- Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).
- Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Please submit a resume and cover letter with your application.
- These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
Salary : $22,255 - $27,818
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