Accounts Payable Specialist

**This is a contract to hire - for the right candidate**

**No Agencies, please*

Position Summary:

The Accounts Payable Specialist will be responsible for the timely and accurate payment of invoices, acting as a liaison between cross-functional departments and vendors to address payables related activities according to established policies and procedures.

Duties & Responsibilities:

· Ensure invoices are entered timely, accurately and are paid in accordance with vendor negotiated terms.

· Perform a three-way match of invoices, receiving paperwork, and purchase orders.

· Process non-PO invoices by verifying receipts, supporting documentation, G/L coding, and appropriate

approvals in accordance with established delegation of authority matrix.

· Maintain accounting records by filing and indexing invoices.

· Assist with reconciling vendor statements and resolving accounts payable issues with vendors.

· Assist in negotiating terms on COD/prepaid vendors.

· Prepare documentation for wire payments.

· Assist in the conversion and verification process of vendor ACH.

· Complete monthly consignment payments.

· Reconcile vendor statements and research/resolve any payment discrepancies.

· Develop and maintain positive working relationships with internal customers and vendors.

· Assist in month end AP accruals, clearing account reconciliations, and intercompany payables.

· Timely respond to account payable related inquiries.

· Assist in providing necessary documentation during annual audits.

· Administrate the T&E application, review, and process employee expense reports.

· Facilitate the reconciliation of departmental Pcard expense reports.

· Review and approve office supply orders.

· Support General Accounting Team as needed.

· Perform other assigned tasks by the Financial Operations Manager and Controller.

Required Qualifications:

· 4 years of relevant experience in a similar role.

· High degree of attention to quality.

· Ability to prioritize and work in a fast-paced, high-volume work environment.

· Ability to problem solve and make decisions.

· Work effectively in a team-oriented environment.

· Proactive, can-do attitude with strong time management and organizational skills. · Able to see and understand “the big picture.”

· Strong analytical capabilities including familiarity with Excel report creation and maintenance.

· Autonomous, pro-active, and results focused.

· Ability to work cohesively within a multi-disciplinary team and collaboratively cross-departmentally.

· Possesses great Business acumen.

· Flexibility to work non-standard hours to meet critical deadlines.

· Strong written and verbal communication skills.

· Able to thrive in a rapidly changing environment while maintaining priorities and meeting deadlines.

Preferred Qualifications:

· Associate or bachelor’s degree in accounting or business administration and minimum 2 years of relevant experience.

· Automation experience a plus.

· Quantum and Concur experience a plus.

Travel:

· Some travel may be required with advanced notice.

Language:

· Ability to read, write, speak, and understand English.

Physical Demands:

· Regularly spend long hours sitting and using office equipment and computers.

· Regularly spend long hours in intense concentration reviewing and entering financial information into a computer.

· Flexibility to work non-standard hours to meet critical deadlines.

Working Conditions:

· This position works in an office environment, with possible exposure to a warehouse and aviation repair shop environment.

Job Types: Full-time, Contract

Pay: $24.00 - $33.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)?

Experience:

• Accounts payable: 4 years (Required)

Location:

• Litchfield Park, AZ 85340 (Preferred)

Ability to Commute:

• Litchfield Park, AZ 85340 (Required)

Work Location: In person

Salary : $24 - $33