What are the responsibilities and job description for the Order Processing Clerk position at United Food Group?
Company Description
United Food Group, Inc., based in Elgin, Illinois, is a premier developer and manufacturer of specialty dry powder mixes. With a focus on quality and customer support, we provide contract packing and manufacturing services, supplying various products and equipment internationally. Our state-of-the-art facility includes production, packaging, dry storage, and distribution amenities, along with a fully equipped Quality Control and Research and Development lab.
Role Description
Compile information and records to draw up purchase orders for procurement of materials and
services. Manage negotiations, ensure usage of appropriate purchasing policies and procedures,
work with vendors to resolve product issues, as well as scoring vendors to ensure the highest
vendor reliability, quality and service, establish savings goals and communicate savings
performance. Ensure receipt of all product documentation and identify the need for any additional
documentation that relates to both current and impending FDA regulations or SQF requirements.
Key Responsibilities :
Procurement of Raw Food Materials :
o Source and purchase raw food materials in line with production requirements and company standards.
o Evaluate and select suppliers based on quality, cost, and delivery performance.
o Negotiate contracts, terms, and pricing with suppliers to achieve the best possible deals.
ERP System Management :
o Utilize ERP systems to manage purchase orders, track inventory levels, and maintain accurate procurement records.
o Ensure data integrity and accuracy in the ERP system.
o Generate and analyze reports to monitor procurement performance and identify areas for improvement.
Compliance with GMPs :
o Ensure all purchasing activities comply with GMP standards and regulatory requirements by working closely with our SQF Practitioner and Plant Manager.
Supplier Relationship Management :
o Build and maintain strong relationships with suppliers to ensure reliable supply chains.
o Address and resolve any issues or discrepancies with suppliers promptly and effectively.
o Conduct regular supplier performance reviews and implement corrective actions as necessary.
Documentation and Reporting :
o Prepare and maintain accurate records of purchase orders, invoices, and delivery schedules.
o Compile reports on procurement activities, cost savings, and supplier performance for management review.
o Ensure all documentation is up-to-date and readily accessible for audits and inspections.
o Consolidate BOLs, packing lists, invoices and all documents related to an order.
Review, approve, receive order in QuickBooks and submit to accounting.
o Maintain and assess current pricing on packaging materials and ingredients to ensure case pricing is accurate and reflects current costs.
Identify both increase and decrease price changes that impact product costs.
Update Master Costing spreadsheets as needed.
Qualifications
- Purchase Orders and Order Processing skills
- Sales Order Processing and Order Management skills
- Strong negotiation and communication skills
- Ability to work accurately and efficiently in a fast-paced environment
- Experience with inventory management systems (e.g., SAP, Oracle, Microsoft Dynamics, Fishbowl)
- Attention to detail and organizational skills
- Proficiency in Microsoft Office applications
- Previous experience in a similar role is a plus