Administrative/Accounting Assistant

SUMMARY: This position performs various administrative tasks, most of them specific to UNA’s accounting function. Responsible for assisting the accounting team with accounts payable/receivable, paying of bills and invoices, and running reports.

ESSENTIAL DUTIES:

· Assists accounting team with bookkeeping tasks

· Assists with banking and making deposits

· Works with vendors such as Neon for payment processing

· Tracks and pays invoices and bills

· Assists with accounts payable and accounts receivable

· Assists with client payroll; runs reports in Brittco and Paychex

· Responsible for organization of all board meetings, printing agendas, contacting board members, ordering lunches, etc.

· Takes detailed notes at all board meetings

· Prepare internal and external corporate documents for team members and industry partners

· Maintain and organize filing system of paper and electronic documents

· Uphold a strict level of confidentiality

· Follows UNA, Inc. policies and procedures and all Local, State and Federal Laws

· Other duties as assigned by the UNA management team

QUALIFICATIONS AND CHARACTERISTICS:

· High School diploma or GED required; Associates Degree preferred

· 2 years experience as executive assistant or bookkeeper

· Must be extremely organized and maintain detailed records

· Must possess effective interpersonal skills and communication skills

· Must be able to complete paperwork/data entry in a timely manner and work in a fast-paced environment

· Proficiency in Microsoft Office products, particularly Outlook, Word, Excel, and Power Point; be able to learn all programs used by Fairhaven Industries, Inc.

· Maintains client confidentiality in compliance with UNA policy and state laws and regulations

PHYSICAL REQUIREMENTS: Must be able to sit for extended times using computer and/or calculator and telephone. Eyesight capabilities must be sufficient to perform these functions. Hearing must be adequate to perform these functions. Must be able to sit, stand, stoop, stretch, bend and lift up to 25 pounds.

OTHER REQUIREMENTS:

· Must pass criminal background check

· Must pass pre-employment drug screen

· Must pass pre-employment physical exam

· Must obtain and maintain current First Aid and CPR/AED Certificates

· Complete all DODD training requirements

FLSA: Hourly non-exempt, eligible for overtime pay

WORK SCHEDULE: Monday – Friday, 8 hours per day

PROBATIONARY PERIOD: 90 days

EMPLOYEE STATUS: Full-time; employment at will.

NOTE: This position description is intended to give a general idea of the types of requirements entailed in the performance of this job. It is not an exhaustive or complete list of all the duties and responsibilities of the position.

Working conditions may exist that are not such as normally exist in the occupation of the public employee. These conditions may include exposure to blood borne pathogens, communicable disease, potentially infectious materials, and/or aggressive behavior.

As an employee of UNA, the job incumbent shall demonstrate respect for, support the dignity of, maintain the confidentiality of and observe the rights of all individuals served by the agency.

UNA is committed to the delivery of services and supports in an environment characterized by strict conformance with the highest standards of accountability in all areas of service delivery and business functions. Each employee affiliated with UNA has a commitment to refrain from all acts of: Fraud, Abuse, fiscal mismanagement, and misappropriation of funds and to report suspected cases of the same.

UNA does not discriminate based on handicap, race, creed, national origin, religion, sex or age.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Work Location: In person

Salary : $45,000 - $55,000