What are the responsibilities and job description for the Accounting Administrative Assistant position at W3Global Inc.?
Job Description
Job Description
Title : Accounting Administrative Assistant
Reports to : CFO
Position Purpose :
Provide administrative support to the Company in the day-to-day accounting and office activities.
Duties & Responsibilities :
The following areas of responsibility for this position may vary by location and are not limited to those listed below.
General
Follow established safety rules, policies and procedures at all times
Follow Basic Beliefs when executing all position functions and through interactions with others
Non-exempt role in an office setting
Accounting / Administrative
Enter accounts payable invoices for approval in DocuWare System and once approved, enter into Great Plains ensuring any applicable vendor payment discount terms are applied.
Process payments through Great Plains and upload ACHs to bank. Ensure bank transactions for all divisions reconcile with reported bank activity.
Collect information to complete the New Vendor Authorization and maintain in a secured electronic folder.
Maintain daily bookings and cash requirements worksheets
Provide administrative support to the general office and accounting department, including entry of daily cash receipts, posting and processing weekly AP check and ACH disbursements
Communication with divisions related to intercompany postings
Perform general administrative functions, as needed
Maintain the postage meter and process outgoing / incoming mail
Receptionist responsibilities of answering phone (light traffic), routing phone calls, and office access entry
Other accounting duties as assigned
Skill Sets :
Maintains highest ethical standards and conduct
Excellent verbal and written communication skills
Proficient in Microsoft Word, Excel and Outlook
Results-orientated individual who can work both independently and within a team environment
Demonstrates an aptitude to learn and detail-oriented.
Demonstrates a willingness to assist others.
Excellent time-management and organizational skills
Necessary accounting skills
Qualifications Desired :
Minimum 2 years of relevant experience
