Probation/Pretrial Services Administrative Assistant

HOW TO APPLY

All qualified applicants should submit the following:

· Application form AO78 (Download it here: https://www.uscourts.gov/forms/human-resources-forms/application-judicial-branch-federal-employment)

· Current resume and cover letter

· Performance evaluations for the last two years (if unavailable, please indicate reason.)

Your application packet must be submittedas a single pdf document by email to:cod_hrd@cod.uscourts.gov. Please note “Vacancy Announcement: 2025-04-USPO” in the subject line of the email. Incomplete applications may not be considered. We are not currently accepting applications through the really website.

THE FEDERAL JUDICIARY IS AN EQUAL OPPORTUNITY EMPLOYER

If you thrive when you are part of a collaborative and diverse team that values everyone’s unique strengths, the U.S. Probation Office might be the right place for you! Expect challenging and rewarding work in our fast-paced, service-oriented environment where teamwork and professional growth are emphasized. We are a part of the Judicial Branch, one of the three separate branches of the federal government. We independently set our own employment policies.

MISSION STATEMENT We make the community safer by facilitating the administration of justice, providing opportunities for positive change while maintaining professional integrity, dignity, and respect for all.

CORE VALUES Our district’s core values are Commitment to Quality and Excellence, Dedication to Teamwork and Collaboration, Performance and Results Driven, Respect for Employees and Stakeholders, and Professional Integrity. Our core values are the foundation that underlies our work, how we interact with each other, and the strategies we employ to fulfill our mission.

BENEFITS Pay is only part of the generous total compensation package you receive while working for the federal Judiciary. We offer flexible schedules and up to 50% remote work from home (telework). Judiciary benefits include 13 days of vacation for first three years (which increases with tenure), 13 days of sick leave, 11 paid holidays, retirement benefits, and Thrift Savings Plan (TSP), including a government match of up to 5%. Optional benefits include health, dental, vision, and life insurance; a flexible benefits program that includes health, dependent care, and parking reimbursement; an annual Regional Transportation District EcoPass; and in-house fitness facilities. Also available to employees are the Federal Occupational Health (FOH)/Employee Assistance Program (EAP) and student loan forgiveness (to those qualified, pursuant to the terms of the Public Service Loan Forgiveness (PSLF) program). See the complete list of benefits on our employment website (https://www.cod.uscourts.gov/HR/EmploymentOpportunities.aspx).

POSITION OVERVIEW The United States Probation Office for the District of Colorado is accepting applications for the position of Probation/Pretrial Services Administrative Assistant. This position is in Downtown Denver and provides administrative support for the officer staff. The ideal candidate will demonstrate personal characteristics that include professional demeanor, integrity, strong work ethic, and ability to maintain confidentiality. The candidate should demonstrate work experience which shows progressively responsible clerical and professional office duties and a job history that indicates longevity and dependability. In addition, the candidate should be organized and detail-oriented, accept accountability for work product, possess excellent written and verbal communication skills, and be self-motivated, flexible and tactful when working under pressure in a team environment.

REPRESENTATIVE DUTIES These representative duties are intended to provide generalized examples of duties and responsibilities that may be performed by the position, but this list is not intended to reflect all duties that may be performed.

• Prepares, reviews, edits and processes forms and correspondence, ensuring consistency and accuracy among court-supplied documents, officer reports, and related paperwork.
• Enters and maintains accurate data in the automated case tracking system (PACTS), including scanning of confidential case files and uploading files to the related case. As required, records chronological entries.
• Electronically files court documents via the court’s case management system (CM/ECF) and electronically submits appropriate documents to the Bureau of Prisons and United States Sentencing Commission.
• Retrieves and verifies criminal history information for investigations.
• Reviews and validates treatment services invoices for services rendered. Ensures accuracy when processing invoices. Distributes invoices to the appropriate party within set timelines. Uploads treatment reports to corresponding client file.
• Coverage of reception desk/phone and duties.
• Performs related duties as required.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

• Work is performed in an office setting and people with violent backgrounds may be present.
• Occasional and infrequent lifting of boxes (up to 20 lbs.) may also be required.

MINIMUM QUALIFICATIONS

For placement as a CL 23, the applicant must have a high school diploma or equivalent and two years of general experience.

GENERAL EXPERIENCE

Progressively responsible clerical, office, or other work that indicates possession of or the ability to acquire the particular knowledge and skills needed to perform the duties of the position.

Educational Substitution: Education above the high school level may be substituted for required general experience based on one academic year equals one year of general experience.

COURT PREFERRED QUALIFICATIONS AND EXPERIENCE

• Previous clerical or administrative experience within the legal or criminal justice field.
• Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.
• Proficient in the use of Microsoft Office products, Adobe, and Windows 10.

CONDITIONS OF EMPLOYMENT: Must be a U.S. citizen or lawful permanent resident seeking U.S. citizenship. This position is classified as “sensitive” and selected applicant must pass an FBI fingerprint check. Employees are required to use electronic funds transfer for payroll deposit. The Court requires employees to adhere to a Code of Conduct as well as specific employee policies and performance expectations.

Job Type: Full-time

Pay: $44,553.00 - $80,203.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Day shift

Ability to Relocate:

• Denver, CO 80294: Relocate before starting work (Required)

Work Location: In person

Salary : $44,553 - $80,203