Executive Assistant to Executive VP of Sales

Financial Services Organization headquartered in Miramar, Florida is seeking enthusiastic, self-motivated, In-office Executive Assistant to join their Corporate Sales team. This high-profile position has the opportunity to work with every aspect of the company and clients in assisting the Executive Vice President of Sales in all daily sales and administrative functions of the department. The ideal candidate will provide comprehensive, administrative and logistical support by managing calendars, coordinating client interactions, preparing sales materials, tracking leads, and ensuring smooth sales operations, requiring strong communication and organizational skills to facilitate efficient deal closure. They will be the primary point of contact for some of UTA’s largest corporate accounts. The overall goal is to be able to build these relationships and ultimately ensure client satisfaction.

Essential Duties and Responsibilities :

• Assisting in drafting sales presentations, client specifications, progress reports, general correspondence, business development proposals, client profiles, etc.,
• Provide back-up detail to our major accounts. Including monthly corporate reports and additional reporting as the client requests.
• Prepare and / or complete corporate administrative forms (electronic and hard copy), during the sales process.
• Prepare and organize sales documents, presentations, and reports.
• Maintain accurate records of sales activities, expenses, and client interactions.
• Facilitate communication between the sales team and other departments within the organization.
• Assist in ensuring all sales mature as expected to achieve estimated revenue
• Will be the primary contact for large corporate accounts assisting the Executive VP of Sales.
• Assisting in ongoing projects, including convention planning, scheduling of business and sales meetings, sales and client projects.
• Working with every department in the company to follow up and maintain major accounts and their needs.
• Setting up new accounts including contracts and working with all departments to make sure processes is concluded to the satisfaction of the client.

Qualifications :

To perform this job successfully, an individual must have :

EDUCATION and / or EXPERIENCE

High school education required; college degree desired and five years’ minimum administrative experience at an executive level position

LANGUAGE SKILLS

Ability to read and comprehend instructions in English. Ability to write professional correspondence. Ability to effectively present information one-on-one, with customers, executives, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio, and percentage.

COMPUTER SKILLS

Proficient in Microsoft Office Products - Excel, Word, PowerPoint, Outlook

JOB TYPE :

Full-time, In-Office Position