What are the responsibilities and job description for the Assistant Registrar position at Universidad Ana G. Méndez?
We are currently looking for an individual to join our team as the Assistant Registrar. This Role is expected to manage multiple responsibilities, relying on critical thinking skills to solve complex problems, and ensure that all registrar functions and processes meet service and compliance expectations. The Assistant Registrar makes recommendations to the Associate Registrar and assists with monitoring of the academic and administrative polices for the registrar. This in accordance with AGMU policies, federal and state laws, accrediting agencies, and FERPA guidelines. The Assistant Registrar ensures registrar operations and processes are performed accurately and efficiently. This role provides feedback on improvements as needed to maintain smooth operation of daily functions.
AGMU serves a diverse student population, offering bilingual education to the community for traditional and non-traditional students.
ESSENTIAL FUNCTIONS
1. Ensures the integrity and security of all students’ academic records following FERPA and other federal institutional guidelines.
2. Processes changes to the census roster and notifies them to the Financial Aid Department and Bursar Office.
3. Processes grade changes, incomplete removals and responsible for digitalizing request forms.
4. Reviews and processes student service requests in accordance with institutional policies and guidelines.
5. Evaluates reports and is responsible for identifying students who are expected to meet graduation requirements and notifies them about the deadline to apply for graduation.
6. Evaluates graduation applications in the Student Information System once the final grades are posted. Also performs a final degree audit to ensure graduation requirements are met.
7. Responsible for ensuring that the degree verification process is completed in accordance with the established dates in the Student Information System.
8. Maintains database by entering new and updated information in the academic evaluation modules and course catalog.
9. Serves as a Certifying School Official for Veteran Affairs (VA), responsible for certifying official student records and transcripts following federal VA guidelines.
10. Assists in the implementation of the Satisfactory Academic Progress (SAP) process.
11. Generates and processes internal, official and student transcripts copies.
12. Assists in the R2TIV process.
13. Responsible for the certifications process regarding student enrollment status and graduated status, required by federal (NSLDS) and state agencies; both for personal management of the student record and in compliance with the judicial authorities.
REQUIREMENTS
1. Bachelor’s degree in business administration, education or related.
2. Two (2) years of experience in student services or customer services and executing similar task.
3. Ability to express himself/herself effectively, verbally and in writing, in Spanish and English.
4. Excellent interpersonal and team building skills.
5. Ability to express both, verbal and written, fluently (English and Spanish).
6. Detail oriented and well organized.
7. Able to handle multiple tasks simultaneously.
8. Computer competency in Microsoft Excel, Word, PowerPoint, and Outlook.
9. Knowledge and experience in relevant computer applications (BANNER or Anthology system desirable).
10. Ability to use the telephone and email or other alternative methods of communication.
11. Ability to establish and maintain effective interpersonal relationships with faculty, administrative employees, students, and the public.
12. Strong communication and presentation skills to convey information.
13. Ability to problem-solve and utilize critical thinking to make sound decisions.
14. Capability to analyze, understand, and interpret information promptly and effectively.
SPECIAL CONDITIONS
1. Available to work a flexible schedule, including nights and weekends.
2. Work Location: On-site, Main Campus-Orlando, FL
Job Type: Full-time
Pay: $40,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Nights as needed
- Weekends as needed
Language:
- Spanish (Required)
- English (Required)
Ability to Commute:
- Orlando, FL 32822 (Required)
Work Location: In person
Salary : $40,000
