What are the responsibilities and job description for the Compliance Coordinator position at University At Albany?
Location : Albany, NY Category : Promotional Posted On : Wed Jan 22 2025 Job Description :
The University at Albany's Office of Procurement Services is seeking an enthusiastic Compliance Coordinator to make a real impact and help us build a more inclusive future.
The Compliance Coordinator will drive supplier diversity and actively champion the cause to take affirmative action to ensure that Minority, Women Business Enterprises (MWBE) and Service-Disabled Veteran-Owned Businesses (SDVOB), certified by New York State, are given the opportunity to demonstrate their ability to provide the University with goods and services at competitive prices. The Compliance Coordinator will ensure and maintain compliance for procurement activities in line with Executive Law Article 15-A and Executive Law Article 17-B, focusing on securing adequate participation in projects.
Primary Responsibilities :
Oversee University compliance with Executive Law Articles 15-A (MWBE) and 17-B (SDVOB) with respect to University at Albany's procurement activities by ensuring that the applicable Articles, New York State procurement rules and SUNY procurement policies and procedures are adhered. Oversight includes providing guidance to University Purchasing Associates and the University community including procurement document review.
Establish contractual MWBE and SDVOB goals, utilizing B2Gnow business diversity software, perform outreach efforts and request full or partial waiver requests.
Act as the primary campus liaison between the University, SUNY System Administration, Prime Contractors and MWBE's / SDVOB's with respect to 15-A and 17-B compliance requirements.
Monitor and assist Prime Contractors to ensure that MWBE and SDVOB utilization is obtained throughout the entire procurement process (contract award through contract conclusion).
Manage and administer the MWBE and SDVOB compliance database (B2G) by ensuring tasks are completed accurately and promptly.
Compile data and campus reports related to the MWBE / SDVOB program such as MWBE and SDVOB utilization, waiver requests / approvals, etc.
Maintain and update Procurement Services Website.
Collaborate in various procurement activities and reporting initiatives.
Other reasonable duties as assigned
Functional and Supervisory Relationships :
- Reports to Associate Director of Procurement Services
Job Requirements :
Ability to work independently and manage multiple tasks in a fast-paced environment
Excellent oral and written communication skills
Excellent analytical and organizational skills
Applicants must demonstrate an ability to develop and equitable relationships within a diverse work population / campus community.
Applicants must demonstrate an ability to support diversity, equity, access, inclusion and belonging relative to their role.
Job Requirements :
Minimum Qualifications :
Bachelor's degree from a college or university accredited by the US Department of Education or internationally recognized accrediting organization
Professional experience in an office environment
Experience with Microsoft Office suite
Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community
Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role
Preferred Qualifications :
Experience working in a higher education environment
Familiarity with New York State MWBE and SDVOB program
Experience in Procurement, Supplier Diversity, or related field
Additional Information :
This is a promotional opportunity for current UAlbany employees.
Eligibility for Consideration :
You must be employed at the University at Albany campus.
You must be in a State-funded UUP professional position (MC employees are not eligible).
You must have a permanent, term, or probationary appointment. Only temporary employees employed by UAlbany for three or more consecutive years can be considered eligible.
For details concerning the University's Promotion Policy for Professional Employees, please see HR Memorandum 88-4 () .
Professional Rank and Salary Grade : Purchase Assistant, SL-3, $60,000-$63,000
Special Note : Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts : disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link ()
Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
THE UNIVERSITY AT ALBANY IS AN EO / AA / IRCA / ADA EMPLOYER
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Salary : $60,000 - $63,000
