What are the responsibilities and job description for the Executive Operations Coordinator position at University Health Partners of Hawaii?
Responsible for providing executive operations coordination and assistance on behalf of the John A Burns School of Medicine (JABSOM) dean’s office, including providing direct support to the Dean, Chief of Staff, and Associate Deans.
Location: JABSOM
ESSENTIAL JOB DUTIES AND FUNCTIONS
- Serves as the Dean’s office operations coordinator under the direction of the JABSOM Chief of Staff providing professional level support in the planning, development, and directing of JABSOM dean’s office matters, including assisting in developing procedures and processes that increase the efficiency and function within the Dean’s office.
- Provides operations support to the JABSOM’s executive team including identifying work priorities and appropriate approaches to coordinate and implement special projects driven by the Dean’s office executive leaders.
- Develops programming content, may conduct program presentations and evaluations, and maintains programming databases.
- Draft, edit, and proofread dean’s office correspondence, reports, and other documents on behalf of the Dean and/or Chief of Staff; to include responding to emails and inquiries on behalf of the Dean and/or Chief of Staff in a professional and timely manner and maintaining effective communication with internal and external stakeholders.
- Organize meetings between the Dean and/or Chief of Staff and high-level university officials and external stakeholders, to include preparing background briefings and reports for meetings with state and federal government officials.
- Supports in gathering and synthesizing research materials for the JABSOM executive team’s projects, including gathering research on relevant topics, compiling data, and preparing summaries, reports, or memorandums for meetings, conferences or publications.
- Supports the Dean’s office staff with the preparation or review of administrative and fiscal related documents, including but not limited to requisitions, purchase orders, travel requests in compliance with the University of Hawaii (UH), Research Corporation of UH (RCUH), University Health Partners of Hawaii (UHP), and the UH Foundation (UH).
- Supervise lower-level staff, graduate assistants, or student assistants; provides feedback, coaching, and evaluations.
- Other duties as assigned.
- Complies with all legal requirements and company policies.
MINIMUM QUALIFICATION REQUIREMENTS
- Possession of a baccalaureate degree in Business Administration, Management, Economics or related field or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
- Up to one year of progressively responsible professional experience with responsibilities for office or operations management, human resources, or administrative duties
BENEFITS
- Generous time off benefits
- 100% employee health and dental coverage and vision
- Flexible spending plan
- Retirement plan with up to 3% dollar-for-dollar company matching contributions
- 100% company paid group Life/AD&D/LTD insurance
- Employee assistance program (EAP)
- Pet Insurance, Prepaid legal with competitive rates
UHP Hawai‘i is an EEO/AAP Applicants are considered for positions without discriminating on the basis of race, color, religion, national origin, ancestry, sex (including pregnancy, childbirth, and related medical conditions), gender identity or expression, sexual orientation, age, disability, genetic information, marital status, certain arrest and court records, certain credit history, child support orders, garnishments, reproductive health decision, domestic or sexual violence victim status, veteran/military status, certain citizenship status, breastfeeding, or any other characteristic protected by federal, state, or local law.
