Benefits & Leaves Assistant - Human Resources

Job Number: 2501177
Department/Hiring Area: HR - Human Resources
Schedule: Full-time Shift: Day Shift Hours: 8:00 AM - 4:30 PM or 8:30 AM - 5:00 PM Pass Days: Sat, Sun
Schedule: Full-time
Salary: $$46,772 - $55,420 / Total
Salary Grade: SL1
SBU Area: Stony Brook University Hospital

Position Summary

At Stony Brook Medicine, the Benefits & Leaves Assistant will provide administrative support to Employee Benefits/Leaves Department. The individual will manage daily office operations. The candidate will be responsible for interactions with employees, vendors and SUNY agencies in person or through phone or email communications. The Employee Benefits/Leaves Department is a fast paced, high-volume department that touches every employee at the Hospital and LISVH. Qualified candidates will demonstrate superior communication and organization skills and the ability to multitask while adhering to our high standard of employee customer service and excellence.

The selected candidate will be expected to work IN PERSON/ON SITE in East Setauket 5 days a week.

Duties of a Benefits Assistant may include the following but are not limited to:

• Provide administrative support to the Employee Benefits/Leaves Department.
• Meet, greet, and assist employees visiting the Department; collect forms, answer questions and provide guidance as needed.
• Manage calls, incoming mail, email boxes and faxes received; review and distribute to appropriate HR Administrator.
• Complete requests for benefit verifications including requests from employees, retirement plans/vendors and health insurance carriers.
• Manage monthly address report and updating personal information in health insurance plan system.
• Order new employee health insurance ID cards as requested.
• Provide employees with retirement information and forms.
• Review status changes each day to generate initial leave letter information.
• Create and distribute daily leaves payroll report
• Generate various leave letters
• Send weekly leave report to Timekeeping
• Coordinate meeting rooms for visiting vendors; send out employee notices with dates and locations.
• Attend required training meetings with SUNY Benefits.
• Additional duties may include: assisting Benefits Coordinators/Administrators during high volume periods with processing benefit forms and assist with benefit audits when necessary, and providing back up support to processing leave payroll transactions.
• Provide backup administrative support to the Employee Leaves Department (coverage during absences).

Qualifications

Required Qualifications: Associate's degree and at least 2 years of administrative experience or, in lieu of a degree, at least 4 years of full-time administrative experience. Proficiency with Microsoft Office Suite . Excellent customer service and interpersonal skills . Must be extremely reliable, dependable and possess strong organizational skills.

Preferred Qualifications: Bachelor's degree. 1 or more years of Benefits and/or Human Resources customer service experience.

Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).
If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
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Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions maybe subject to changes in pass days and shifts as necessary.
This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
This function/position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 4 panel drug screen*
Meet Regulatory Requirements for pre employment screenings.
Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
*The hiring department will be responsible for any fee incurred for examination.
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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .

Visit our WHY WORK HERE page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:
The salary range (or hiring range) for this position is $43,372 - $52,020 / year.

The above salary range represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate's validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:
Location pay for UUP, CSEA & PEF full-time positions ($3400)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

Salary : $43,372 - $52,020