Administrative Assistant (Part Time) (Prescott, AZ)

req14964

Yavapai County Office

extension.arizona.edu/yavapai

County Extensions and Farms

840 Rodeo Drive #C, Prescott, AZ 86305 USA

Yavapai County Cooperative Extension (Prescott office) is looking to add a part-time (.50 fte) member to our business support team. The Administrative Assistant will provide general administrative functions and assistance which includes communicating with internal and external stakeholders, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, and composing correspondence. Operates in a fast paced, hands-on environment in support of daily activities for three counties in the Northwest Region (Mohave, Coconino and Yavapai Counties) and twenty-four employees. The work hours are Monday -Thursday from 9am-3pm.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

• Receive and screen telephone calls, visitors, and emails and assists by answering questions or providing information utilizing program, office, or department knowledge of operations; and, if applicable, distribute information via electronic or paper communication. Determine when referral to a program faculty/staff member, supervisor, or other office is appropriate. Other duties include accepting registrations into various classes and workshops held within the Northwest Region. This includes logging participants into an Excel spreadsheet, accepting cash, check, and credit card payments in accordance with University cash handling procedures and distributing class information and materials via electronic or paper communication.
• Typing/word processing; creating, formatting, and proofreading materials such as registration forms and participant tracking spreadsheets, press releases, meeting agendas, minutes, action item logs, organization charts, and administrative financial tracking logs. Materials are then organized and maintained into an established record-keeping system via an electronic or paper filing system. Additional duties include monitoring and ordering office supplies, preparing PCard, postage, and cash handling transactions for reconciliation by business manager, UA Vitae data entry, receiving, distributing, or sending out mail or shipments, and maintaining electronic or paper materials in accordance with the UA records retention schedule. Maintain electronic calendars related to meeting room reservations and employee leave requests.
• Maintain office and program equipment by ordering supplies, troubleshooting, and tracking inventory. Contact person for loaning out equipment for out-of-office use and inspects it upon return. Request work orders or maintenance repairs to the office building, vehicles, or multi-purpose copy machine. Maintain electronic calendars related to equipment and vehicle check-outs.
• Assist faculty and staff in the Northwest Region with additional projects such as large print jobs; gathering, organizing, and distributing meeting/class related materials; tabulating counts of walk-in visitors, telephone calls, and email contacts.
• Maintain the employee resource page on the UA Confluence server and update Facebook page with current and relevant information for Yavapai County. Send out workshop announcements, as needed, to events and media list-servs.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively with diverse clientele.
• Familiarity with computers and other office equipment.
• Ability to handle confidential or sensitive information.
• Familiarity with various social media platforms.

Non-Exempt

Part Time

20

0.5

Fiscal

Organizational Administration

Yes - Full Benefits

$17.00 - $19.00 DOE

hourly rate

4

OC2

Administrative Support

Organizational Administration

Fingerprint criminal background check (security sensitive due to job duties)

1

6/12/2023

Karen Pizzuto
pizzuto@arizona.edu

5/8/2023

Yes

Resume and Cover Letter

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.