What are the responsibilities and job description for the Administrative / Accounting Assistant (BLANK AST 3) position at University of California Davis Health System?
Under general supervision, provide support in purchasing/accounts payable, serve as the Department receptionist and provide various aspects of administrative support.
Apply By Date : February 18, 2025 at 11:59pm
Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
- Experience providing administrative support in a business office environment including front office phones, greeting visitors, planning meetings, conference calls and department events.
- Experience in accounting and purchasing. Knowledge and skills to investigate purchasing and accounts payable problems and to make decisions on resolutions.
- Experience using automated financial systems.
- Organizational skills to complete record keeping and filing functions.
- Computer skills to use PC with knowledge of various word processing and spreadsheet software. Spelling, punctuation, grammar, and writing skills.
- Interpersonal and communication skills to interact effectively and professionally, tactfully and diplomatically with a diverse group of people including faculty, staff, students, and public.
Preferred Qualifications
- Knowledge of equipment, lab supplies and chemicals used for teaching and research.
- Skill to manage heavy workloads, handle multiple tasks, set priorities and remain flexible while maintaining accuracy and adhering to deadlines.
- Knowledge of University policy and procedure related to purchasing and financial matters within the University, including departmental guidelines, and outside agency requirements.
- Skills and knowledge to use on-line financial information systems.
- Skills to maintain system records of business and financial transactions.
Key Responsibilities
- 75% - Purchasing/ Accounting
- 15% - Administrative, Instruction and Research Support
- 10% - Facilities and Equipment Management
Department Overview
The Department of Plant Biology is a teaching and research unit within the College of Biological Sciences. The business office provides support to the following programs: Department of Plant Biology, Greenhouse, and Conservatory. The Department of Plant Biology currently consists of 16 primary ladder-rank faculty, including faculty associated with the UC Davis Genome Center. The Department also has 6 other academic staff, 13 Emeritus faculty, 6 career staff, 40-60 Teaching Assistants, and numerous Readers, student assistants, postdoctoral fellows.
POSITION INFORMATION
- Salary or Pay Range: $ 28.49 - $ 40.83 /hour
- Salary Frequency: Bi-Weekly
- Salary Grade: 108
- UC Job Title: BLANK AST 3
- Number of Positions: 1
- Appointment Type: Career
- Percentage of Time: 80%
- Shift (Work Schedule): Monday – Thursday 8:00am - 3:30pm and Friday 8:00am - 3:00pm
- Location: Davis, CA
- Union Representation: Yes - CX
- Benefits Eligible: Yes
- This position is 100% on-site
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page .
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
Physical Demands
- Standing - Occasional Up to 3 Hours
- Walking - Occasional Up to 3 Hours
- Sitting - Frequent 3 to 6 Hours
- Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
- Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
- Bending/Stooping - Occasional Up to 3 Hours
- Squatting/Kneeling - Occasional Up to 3 Hours
- Twisting - Occasional Up to 3 Hours
- Reaching overhead - Occasional Up to 3 Hours
- Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Mental Demands
- Sustained attention and concentration - Frequent 3 to 6 Hours
- Complex problem solving/reasoning - Occasional Up to 3 Hours
- Ability to organize & prioritize - Frequent 3 to 6 Hours
- Communication skills - Frequent 3 to 6 Hours
- Numerical skills - Occasional Up to 3 Hours
- Constant Interaction - Frequent 3 to 6 Hours
- Customer/Patient Contact - Frequent 3 to 6 Hours
- Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work Environment
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Work in shared area with constant interruptions.
Special Requirements – Please contact your recruiter with questions regarding which activities apply by position
- This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
Diversity, Equity, Inclusion and Belonging
At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California’s Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks
Salary : $28 - $41
