Assistant Vice Chancellor of Advancement Services (BUS SYS ANL MGR 3)

Job Summary

Under the direction of the Vice Chancellor (VC) for Development and Alumni Relations (DEVAR), the Assistant Vice Chancellor (AVC) manages and provides strategic direction to the Advancement Services team. The AVC oversees management of all campus-wide and UCDH philanthropic technology and support as well as centralized private philanthropic support acceptance, processing, and administration. The AVC manages, through subordinates, several complex technical departments and processing units with multiple functional disciplines that have critical impact upon the campuswide DEVAR organization. The AVC has significant responsibility for formulating and administering policies and programs, manages significant human, financial, and physical resources, and functions with a very high degree of autonomy. This position oversees directly and through subordinate managers the accountability and stewardship of department resources and the development of systems and procedures to protect organizational assets.

Working with organization leadership and stakeholders, the Assistant Vice Chancellor establishes objectives and work plans, and delegates assignments to Advancement Services managers. This position is responsible for managing, preparing, administering, and directing resources. Scope and impact of project(s) have organization-wide effect. In consultation with DEVAR leadership, the AVC develops, modifies, and executes policies that affect UC Davis-wide programs of high visibility.

Apply By Date

April 5, 2025 by 11:59 pm

Initial Application Review date is April 5, 2025. Interviews and recruiting process may occur at any time. Position will remain open until filled.

Qualifications

Minimum Qualifications

• Bachelor’s degree or an equivalent combination of education and experience.
• Direct knowledge and experience with relational databases or equivalent direct experience in information management administration, oversight responsibilities for database administration, or senior-level project management with database administration background.
• Comprehensive advancement services knowledge and broad knowledge of advancement information technology sufficient for strategic planning, technology assessment, and direction.
• Demonstrated leadership skills and experience in leading change management activities and managing their impact across multiple organizations across division, college, or institutional boundaries, with the skills to inspire confidence and to motivate and guide. Experience recruiting, training, evaluating, motivating, and coaching employees of various backgrounds.
• Knowledge and experience with CAE/VSE and higher education gift acceptance and reporting standards and knowledge and experience with IRS regulations governing philanthropic giving.
• Knowledge and experience with UPMIFA. Advanced project management skills and ability to understand the process involved to adapt, integrate, and modify existing programs or vendor-supplied products for use within a large and complex technical environment.

Preferred Qualifications

• Graduate degree in a related area preferred.
• Documented organizational and management ability and skill to realize complex goals and objectives through strategic planning, and the ability to effectively present technical or complex topics to large groups and senior management with potentially varied levels of technical sophistication.
• Knowledge of and experience with the university fundraising profession, and of contemporary issues and methods of higher education institutional advancement and fundraising.
• Expert interpersonal and communication skills, including diplomacy skills, to interact with a diverse population in a matrix organizational environment.

Key Responsibilities

• 50% - Management
• 50% - Policy/Leadership/Strategic Planning

Department Overview

Advancement Services manages all campus-wide and UC Davis Health philanthropic technology and support, as well as centralized private philanthropic support acceptance, processing, and administration. Services provided include data visualization, programming support, data/information management, data analysis, system auditing, and compliance, formulation and implementation of gift policies, acceptance and processing of gifts, and user documentation and training. The organization consists of a customer services team, a help desk and training team, a business intelligence team, a data services team, and a gift services team

POSITION INFORMATION

• Departmental Budgeted Salary Range: $180,000 - $200,000/year, commensurate with experience.
• BUS SYS ANL MGR 3 Full Pay Range: $129000.00 - $294000.00/year.
• Salary Frequency: Monthly
• Salary Grade: Grade 28
• UC Job Title: BUS SYS ANL MGR 3
• UC Job Code: 005924
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F, 8am-5pm
• Location: 202 Cousteau Place (COUS202)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• H1-B Eligible: No
• This position is hybrid (mix of on-site and remote work). This position is based in Davis, CA and may be eligible for flexible work arrangements, including a hybrid schedule.

Benefits

Physical Demands

• Standing - Frequent 3 to 6 Hours
• Walking - Frequent 3 to 6 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Never 0 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Never 0 Hours
• Keyboard use/repetitive motion - Occasional Up to 3 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Occasional Up to 3 Hours
• Customer/Patient Contact - Occasional Up to 3 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work occasional evenings/nights, weekends and holidays. The division of Development and Alumni Relations (DEVAR) embraces and values diversity, equity, and inclusion (DEI). We are committed to employing and retaining a diverse workforce and have programs and policies in place to ensure all employees can succeed regardless of race, color, national origin, religion, sex, gender expression, gender identity, gender transition status, pregnancy, physical or mental disability, medical condition, genetic information, ancestry, marital status, age, sexual orientation, citizenship or service in the uniformed services, including protected veterans. In acknowledgment of historical and current injustices faced by marginalized members of our global UC Davis community, we are firmly committed to supporting our Principles of Community and applying tenets of diversity, equity, and inclusion into every aspect of our everyday work and organizational culture.

Special Requirements

This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks