What are the responsibilities and job description for the Academic Administrator IV position at University of California - Los Angeles (UCLA)?
Position overview
Position title : Academic Administrator IV
Salary range : $91,309-$125,317
Application Window
Open date : February 13, 2025
Next review date : Saturday, Mar 15, 2025 at 11 : 59pm (Pacific Time)
Apply by this date to ensure full consideration by the committee.
Final date : Saturday, Mar 15, 2025 at 11 : 59pm (Pacific Time)
Applications will continue to be accepted until this date.
Position description
Job Title : Program Manager for NarangLab, UCLA
Payroll title : Academic Administrator IV
Appointment : 100%
Effective date : As early as April 1, 2025
UCLA's Department of Chemistry and Biochemistry, Division of Physical Sciences, invites applications for a position in the Academic Administrator Series to serve as Program Manager for the NarangLab at UCLA. The NarangLab is an interdisciplinary group across the physical sciences (College of Letters and Science) and engineering (Samueli School of Engineering) working on topics at the vibrant intersection of theoretical and computational science, condensed matter physics, photonics, and quantum information science. The successful candidate will :
- Enable and oversee cutting-edge research in various areas of the quantum sciences. The position is across theory and experimental components with application of quantum information science to physics, chemistry, and materials science;
- Lead technical design reviews with the team to identify risks and problems, proactively find solutions, and drive clear actionable plans to close gaps;
- Lead planning and scheduling efforts in coordination with subject matter experts in the group, communicate those plans to external stakeholders, and work with the PI to secure resources (contracts and grants);
- Put strategic plans into practice towards increasing productivity and efficiency of the science team;
- Manage proposal development process for grants and contracts, and work with the PI on scientific and non-scientific aspects of the submission;
- Manage technical and programmatic subcontracts, technical reporting, including ensuring that schedule and cost objectives are met;
- Manage financial reporting on all funding sources; ensure compliance with funding agency guidelines; work with PI and business office to manage proposal process (pre and post award);
- Manage HPC access, software documentation, and interface with quantum hardware providers;
- Collaborate with the PI in managing the science team and the mission's education and public outreach efforts.
The incumbent will supervise a team of research and administrative staff, graduate students, and postdoctoral fellows. Supervisory duties will include working with the PI on hiring, compensation, discipline, and dismissal. Supervisory and managerial skills in combination with strong people and excellent communication skills (includes oral and written) are expected. Detailed-oriented, excellent planning and organization skills as well as ability to build partnerships and drive decision making with cross-functional stakeholders are essential. Prior experience or interest in solid-state quantum systems, quantum networks, photonics, or quantum sensing is highly desirable.
Summary : Reporting to the Principal Investigator, the academic administrator will manage all areas of operations.
Requirements : A Ph.D in applied physics, physics, electrical engineering, materials science, computer science, theoretical chemistry, or related field.
UCLA is home to several institutes and centers that support research in quantum science. This includes the Center for Quantum Science and Engineering (CQSE), established in 2018 to coordinate research and teaching activities. The California NanoSystems Institute (CNSI) provides advanced nanotechnology infrastructure and expertise for research in quantum materials and quantum optics. The Institute for Pure and Applied Mathematics (IPAM) at UCLA, one of the six NSF math institutes, has also sponsored programs in quantum information related research.
Qualifications
Basic qualifications
A Ph.D in applied physics, physics, electrical engineering, materials science, computer science, theoretical chemistry, or related field.
Application Requirements
Document requirements
Curriculum Vitae - Your most recently updated C.V.
Cover Letter
Statement of Research (Optional)
Statement of Teaching (Optional)
Statement on Contributions to Equity, Diversity, and Inclusion - An EDI Statement describes a faculty candidate's past, present, and future (planned) contributions to equity, diversity, and inclusion. To learn more about how UCLA thinks about contributions to equity, diversity, and inclusion, please review our EDI Statement FAQ document, and Sample EDI Statements .
Reference check authorization release form - Complete and upload the reference check authorization release form
Misc / Additional (Optional)
Reference requirements
Not Applicable
Apply link : https : / / recruit.apo.ucla.edu / JPF10152
Help contact : marla@chem.ucla.edu
About UCLA
As a University employee, you will be required to comply with all applicable University policies and / or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
The University of California is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit https : / / www.ucop.edu / academic-personnel-programs / _files / apm / apm-035.pdf .
For the University of California's Anti-Discrimination Policy, please visit https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination .
As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.
Job location
Los Angeles, CA
Salary : $91,309 - $125,317
