Fiscal Specialist (0081407)

Description

READVERTISEMENT

Title: Fiscal Specialist
Position Number: 0081407
Hiring Unit: ADMINISTRATION, VP Budget & Finance/CFO, FISCAL SERVICES
Location: UH System Offices
Date Posted: March 5, 2025
Closing Date: March 18, 2025; 11:59 PM, HST
Band: A or B
Salary: salary schedules and placement information
Additional Salary Information: Pay Band A: Minimum $4,307/month; Pay Band B; Minimum $5,250/month
Full Time/Part Time: Full-time
Temporary/Permanent: Permanent
Funding: General

Other Conditions: This is a multi-level recruitment - preference is to hire at the Pay Band B level. If there are no qualified applicants at the Band B level, Band A applications may be considered. Please indicate which pay band you are applying for (Pay Band A or Pay Band B), see application instructions.

Duties and Responsibilities (Pay Band A):
1. * Serves as the functional analyst for the University’s Financial System with a broad range of responsibilities to appropriately support the systemwide application 
2. * Conducts initial testing and coordinates complete and final testing with responsible central offices.
3. * Performs assignments of average difficulty and complexity in the specialty area involving application of standard policies and regulations and widely accepted methods and practices.
4. * Performs analysis, recommends solutions, coordinates with users and responsible central offices for resolution of problems.
5. * Recommends changes to work flow and internal processing in the responsible central office as it relates to utilization of the financial system.
6. Ensures that the processes and procedures are consistent with applicable Federal and State laws, rules, regulations, University policies and procedures, accounting principles, internal controls and appropriate business practices.
7. Develops work plans and timetables for project management.
8. Develops KFS procedures and detailed KFS User Guides to document system features.
9. Develops user documentation, frequently asked questions (FAQs), and/or training material and assists with training either on-site or centrally.
10. Provides user support on KFS related questions.
11. Assists with special studies and analyses in various areas of fiscal services and financial management.
12. Analyzes Kuali Financials releases for applicability, impact and implementation at UH.
13. Assists with developing reports and/or queries using business intelligence or reporting software such as Jasper Reports, iDashboards, etc.
14. Organizes and coordinates required activities with applicable systemwide Directors of Financial Management operations responsible for KFS component.
15. Communicates with a wide range of systemwide personnel (e.g. Directors, Fiscal Authorities, fiscal staff, central staff) to document issues and concerns. 
16. Other Duties As Assigned
* Denotes Essential Functions

Duties and Responsibilities (Pay Band B):
1. * Plans, organizes, directs, controls, & coordinates the development, implementation, & maintenance of components of the Kuali Financial System (KFS), the official systemwide financial system of the University of Hawaii.
2. * Serves as the functional lead on projects with a broad range of responsibilities to appropriately develop the systemwide application (e.g., Financial Processing, Purchasing, Labor Ledger, etc).
3. * Conducts initial testing and coordinates complete and final testing with responsible central offices.
4. * Independently performs moderately complex assignments of limited scope in the specialty area involving application of standard policies and regulations and widely accepted methods and practices.
5. * Communicates with Directors to keep abreast of developments, recommends alternatives, implements decisions.
6. * Performs analysis, recommends solutions and project direction, coordinates with users and responsible central offices for resolution of problems and determination of project direction.
7. * Recommends changes to work flow and internal processing in the responsible central office as it relates to utilization of the financial system.
8. Ensures that the processes and procedures are consistent with applicable Federal and State laws, rules, regulations, University policies and procedures, accounting principles, internal controls and appropriate business practices.
9. Develops work plans and timetables for project management.
10. Develops KFS policies and procedures and detailed KFS User Guides to document system requirements.
11. Develops user documentation, frequently asked questions (FAQs), and/or training material and assists with training either on-site or centrally.
12. Provides user support on KFS related questions.
13. Conducts special studies and analyses in various areas of fiscal services and financial management.
14. Analyzes Kuali Financials releases for applicability, impact and implementation at UH.
15. Develops reports and/or queries using business intelligence or reporting software such as Jasper Reports, iDashboards, etc.
16. Organizes and coordinates required activities with applicable systemwide Directors of Financial Management operations responsible for KFS component.
17. Communicates and coordinates with a wide range of systemwide personnel (e.g. Directors, Fiscal Authorities, fiscal staff, central staff) to document issues and concerns. External agents (e.g. State DAGS, RCUH, etc.) may also be included as applicable.
18. Other Duties As Assigned
* Denotes Essential Functions

Minimum Qualifications (Pay Band A):
1. Possession of a baccalaureate degree in accounting, business administration, management information systems, public administration or related field and 1 year of progressively responsible professional experience with responsibilities for accounting/fiscal operations; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Functional knowledge of principles, practices and techniques in the area of accounting and/or financial systems demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with governmental or financial accounting.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of accounting and/or financial systems.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.

Minimum Qualifications (Pay Band B):
1. Possession of a baccalaureate degree in accounting, business administration, management information systems, public administration or related field and 3 years of progressively responsible professional experience with responsibilities for accounting/fiscal operations; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of accounting and/or financial systems as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with governmental or financial accounting.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Demonstrated ability to develop training materials and conduct training to programs and other related staff.

Desirable Qualifications (Pay Band A):
1. Working knowledge and experience using collaboration and issue/bug tracking tools such as Atlassian’s Confluence and JIRA.
2. Working knowledge of University of Hawaii Budget and Finance Administrative Policies and Operational Procedures and State of Hawaii Revised Statutes.
3. Working knowledge of and/or experience in higher education or governmental fund accounting information systems, such as Kuali Financials, Oracle Financials, PeopleSoft Financials, Workday Financials, SAP, etc.
4. Knowledge of the principles, practices, and techniques of governmental and fund accounting systems.
5. Working knowledge of system implementations, including design, testing, deployment and maintenance. 

Desirable Qualifications (Pay Band B):
1. Working knowledge and experience using collaboration and issue/bug tracking tools such as Atlassian’s Confluence and JIRA.
2. Working knowledge of University of Hawaii Budget and Finance Administrative Policies and Operational Procedures and State of Hawaii Revised Statutes.
3. Working knowledge of and/or experience in higher education or governmental fund accounting information systems, such as Kuali Financials, Oracle Financials, PeopleSoft Financials, Workday Financials, SAP, etc.
4. Knowledge of the principles, practices, and techniques of governmental and fund accounting systems.
5. Working knowledge of system implementations, including design, testing, deployment and maintenance. 

To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating your interest in the position either at the Pay Band A or Pay Band B level and how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (ie. social security number, birth date, etc.) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date (March 25, 2025) to email copies of your transcripts to systempo@hawaii.edu. Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.  
   
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
   
Inquiries:
Jill Chun; (808) 956-3963;systempo@hawaii.edu

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Salary : $4,307 - $5,250