What are the responsibilities and job description for the Fiscal Specialist (#0097519T) position at University of Hawaii?
Description
Title: Fiscal Specialist
Position Number: 0097519T
Hiring Unit: RES & DEAN OF GRAD DIV, SCH O&ES&T, SEA GRANT COLL PROG
Location: UH at Manoa
Date Posted: February 25, 2025
Closing Date: March 18, 2025
Band: B
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Other Conditions: Renewal contingent upon availability of funds and satisfactory performance of duties.
Duties and Responsibilities
1. *Manage, reconcile, analyze, advise, closeout and report on spending and budget activity for a number of fund types, including research grants and contracts, tracking cost-sharing, general operating, and faculty start-up accounts.
2. Responsible for fiscal accountability and documentation of procurement/acquisition, receipt, and issue records.
3. *Review, analyze, evaluate, and assist in development of budget proposals, budget requests and proposed expenditure plans.
4. *Prepare forecast for short- and long-term financial plans relating to project’s based on evaluation of the project’s budget and operations to make recommendations on spending changes.
5. *Prepare, analyze, and interpret the department’s financial condition, monitor financial reports and records and report significant changes to supervisor.
6. *Prepare reports and correspondence for internal and external review/distribution.
7. *Review, approve, and monitor procurement transactions for allowability, allocability, reasonableness, and availability of funds.
8. *Process and prepare purchase orders, disbursement vouchers, travel requests/completions.
9. *Monitors project financial operations with respect to budget preparation and expenditure control.
10. *Fiscal signing authority up to $25K.
11. *Research, interpret, and apply terms and conditions of sponsored agreements to ensure accuracy and compliance with all applicable policies and guidelines.
12. *Provide advice, interpretation and advise faculty, staff, and students by making effective recommendations, including the development of options and alternatives, regarding applicable policies, procedures and other administrative requirements.
13. *Conduct reviews and maintain fiscal transaction reports, forms, requests, fiscal journals and records in accordance with Federal, State and University rules, regulations, policies, and procedures.
14. *Recommend changes to standard operating procedures to improve operations to achieve the most efficient and economical service.
15. *Issue/manage Subawards/Subcontracts by working with UH ORS and RCUH.
16. Provide and conduct fiscal compliance training to faculty, managers, and administrative support staff as needed.
17. *Work as a team member to identify, coordinate, and evaluate problems.
18. Receive and participate in regular training opportunity relative to policies and procedures of specialty area.
19. Responsible for written and oral communications, exercising tact, diplomacy, and good judgement in relations with others.
20. *Advise supervisor of the progress of projects assigned, anticipated problems, major policy changes expected affecting specialized area, and completion of projects assigned.
21. *Maintain and fosters effective working relationships with others both internal and external to the University.
22. Other Duties as Assigned.
*Denotes Essential Functions
Minimum Qualifications
1. Possession of a baccalaureate degree in business administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for sponsored project administration, financial or governmental accounting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of general business management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with sponsored project administration or general business management.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer, apply word processing software.
8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Demonstrated ability to analyze, interpret, and use sound logic and judgment when applying administrative policies and procedures.
10. Demonstrated ability to prioritize and organize workload to meet scheduled deadlines.
11. Familiarity with Microsoft Excel and Word applications.
Desirable Qualifications
1. Familiarity with the UH and RCUH accounting, procurement, and HR systems.
2. Knowledge of policies and procedures of UH and RCUH.
To Apply
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents:
- Cover letter;
- Resume;
- Names and contact information (telephone number and email addresses) of at least three professional references;
- Official transcript(s) (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.).
All application materials must be submitted by the closing date. Failure to submit all application materials by the closing date shall deem an application incomplete and will not be considered.
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Inquiries: Elyse Larsen; 808-956-3010; elysehan@hawaii.edu
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
