Human Resources Specialist (0079418)

Title: Human Resources Specialist 

Position Number: 0079418

Hiring Unit: UH AT WEST OAHU, ADMINISTRATIVE SVC

Location: Kapolei

Date Posted: 04/17/2025

Closing Date: 05/02/2025

Band: B

Salary: salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Duties and Responsibilities (*Denotes Essential Functions):

• Perform a wide range of activities in support of the UHWO Human Resources (HR) Office ensuring compliance with applicable University policies, collective bargaining agreements, and state and federal regulations.
• *Support the day-to-day operations of the HR Office including, but not limited to, answering the main incoming phone calls to the main HR line; managing the HR and EEO departmental accounts; responding to internal and external inquiries.
• *Process and maintain employee forms required for onboarding, exit/termination, change of status, medical, beneficiary forms, etc. Prepare and maintain Form I-9 to ensure all employee documents are up-to-date and in compliance with Federal laws. Follow-up with an employee when documents require updating or reverification.  
• *Advise current and new employees of employment forms, benefits, and terms and conditions of employment in accordance with University, State, and Federal policies and procedures and collective bargaining agreements. Assist employees in completing employment forms.
• *Assist the HR Director in monitoring and ensuring campus-wide compliance with regulatory training requirements to include State Ethics, Conflict of Interest, and Title IX.
• *Prepare reports and responses to requests for information on matters such as pay, classification studies, immigration, EEO, ADA, Title IX and benefits, etc., in a timely manner.
• *Extract data to generate HR reports for monitoring, tracking, and updating employee information to include, but is not limited to, employee probationary periods, temporary employee Not-to-Exceed (NTE) dates, work location, address changes, etc. to ensure employee personal and position data remains accurate and up to date.
• *Monitor all employees on extramural accounts to ensure NTE dates are current and work collaboratively with Academic Affairs Office, Student Affairs Office, and Chancellor’s Office to prepare extensions, redistribution of funds, appointment renewals, and/or terminations. 
• *Facilitate the preparation of required documents associated with the creation, recruitment, and filling of all extramural positions in accordance with established policies, procedures, rules and regulations in a timely manner.
• *Support the management (archive, transfer, dispose, and/or maintain) of all confidential personnel files and records, in accordance with University, State, and Federal policies, laws and regulations, and union contracts. 
• *Monitor the UHWO-HR website and work collaboratively with Information Technology (IT) to keep website information and announcements current.  
• Assist with faculty and staff development training and coordination of workshops and training sessions.
• Prepare and audit benefits documents and transmit them to the appropriate office. Advise employees on EUTF, PTS Deferred Compensation, Island Flex and other benefits and assist as needed to ensure proper completion of forms.
• Coordinate the dissemination of information related to employee benefits such as health (EUTF), retirement (ERS), leaves, Island Flex, Deferred Compensation, Tax Deferred Annuities, etc.
• Perform other duties as assigned

Minimum Qualifications:

1. Possession of a baccalaureate degree in Human Resources Management, Business Administration, Public Administration, or related field and three (3) years of progressively responsible professional experience with responsibilities for human resources functions, office management, or business administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of human resources or business administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resources or business administration.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Desirable Qualifications:

1. Extensive knowledge of policies, practices, rules and regulations governing public sector human resources or business administration.
2. Experience using computerized human resources information systems.
3. Ability to work with multiple priorities, deadlines, and frequent interruptions.
4. Experience working in a higher education setting.
5. Demonstrated ability to address and resolve human resources issues of a sensitive and complex nature.
6. Current Notary Public and/or willing to become a Notary Public.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: 

1. Cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met. 
2. Current resume’
3. References - names and contact information (telephone number and email addresses) of at least three professional references. 
4. Transcripts showing pertinent degree (copies of transcripts are acceptable, but official transcripts will be required at the time of hire.

Note:   

Late, incomplete, or unreadable application materials will not be considered.  Please redact any social security number and/or birth date on your documents prior to submitting.  All submitted documents become the property of UH West Oahu and will not be returned.  Please create an account if this is your first time applying for a position using NEOGOV.

Inquiries:  uhwohr@hawaii.edu; 808-689-2525

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/