What are the responsibilities and job description for the Human Resources Specialist, Senior (Assistant HR Manager) position at University of Hawaii?

Salary : $0.00 Semi-Monthly

Location : Maui County, HI

Job Type : Full-Time Permanent

Job Number : 2025-00134

Department : University of Hawai'i Maui College

Opening Date : 01 / 23 / 2025

Closing Date : 2 / 7 / 2025 11 : 59 PM Hawaii

Position Number : : 0077797

Description

Title : Human Resources Specialist, Senior (Asst HR Manager)

Position Number : 0077797

Hiring Unit : Administrative Affairs - Human Resources

Location : Maui College

Date Posted : January 24, 2025

Closing Date : February 07, 2025

Salary :

Additional Salary Information : Pay Band B : Minimum $5,250 / month

Full Time / Part Time : Full Time

Temporary / Permanent : Permanent

Funding : General

Other Conditions :

This is NOT a remote position - job requires in-person work.

Summary

In the absence of the Human Resources (HR) Manager, is responsible for all HR duties and responsibilities as assigned by the Chancellor and or Vice Chancellor of Administrative Affairs.

Duties & Responsibilities :

denotes essential functions)
Advise Faculty and Management on recruitment policies and procedures, including the most appropriate method of hiring and compensating employees and analyzing, valuating and recommending classification action for positions to be established for vacant positions
Prepare and review all required forms and Positions Descriptions (PD) for appropriate Duties and Responsibilities (D&R)
Review and evaluate position advertisements to ensure conformance to established minimum and desirable qualifications, D&R, salary, position title and appropriate position title and format
Assist Faculty and Management to ensure that PD on file are current, appropriate and comply with existing guidelines and practices
Prepares and processes payment documents and payroll adjustments in accordance with University policies and procedures.
Maintains a computerized personnel payroll database system and updates the current system used by Human Resources
Assists Supervisor with implementing internal control procedures to provide statistical data and activities to improve efficiency of operations.
Reviews organizational charts and functional statements to identify program needs and requirements in assessing classification actions.
Assists Supervisor in maintaining position control of all appropriated positions for the campus(includes tracking and monitoring of reallocations, status of positions and respective incumbents, position numbers and funding sources)
Assist with vacancy report, staffing plan and other personnel related reports
Assists with auditing Administrative, Professional &Technical (APT) Employees on-line Special Compensation Adjustments and on hiring above the designated new hire procedures
Assists with Employee's Union Trust Fund (EUTF) annual open enrollment
Assists with training staff on personnel document preparation procedures and other personnel related training (onboarding and offboarding).
Responsible for Campus Student employment program (SECE); Supervises student help and coordinates their work assignments.
Interprets union contractual provisions, University and Board policies, State and Federal rules and regulations.
Prepares, audits and coordinates all personnel actions which include establishing and abolishing of positions, new appointments, salary changes, leave with or without pay, and separations.
Reviews select position classification requests to meet and conform to established specification requirements
Assist with all aspects of the campus recruitment process
Responsible for new employee orientation
Responsible for coordinating and conducting yearly informational sessions for employees regarding their benefits.
Assists the Campus HR Manager in the provision of the College's HR services and support.
Provides technical support service and quality assurance of Board of Regent (BOR) recruitment to include conformity with established guidelines, proper formatting and on-line recruitment posting by working with supervisors and support staff.
Manages the seniority ranking of civil service employees; temporary assignments and emergency hires, transfers, civil service lists and list of unskilled laborer registration.
Assists with the management of the day-to-day operations of the College's (HR) administrative support services.
Provides operational guidance, task assignments and timelines to HR staff needed to meet the College's personnel requirements and ensures HR Manager is aware of operational needs and concerns.
Assists with managing operational matters relating to personnel services provision, compensation, benefits, considerations and transactions (e.g., promotions, awards) and supportive services (e.g., retirement) for qualified College employees.
Assists with the management of processing civil service appointments in accordance with established University, civil service rules and regulations and online recruitment system.
Coordinates the College's workers' compensation and temporary disability programs.
Assists with the reporting, investigation, processing and management of all aspects of the workers' compensation and temporary disability programs
Assist with annual Occupational, Safety & Health Administration (OSHA) Report
Assist in conducting program review of College HR program review
Conduct investigations regarding Equal Employment / Affirmative Action (EEO / AA), discipline, Sexual Harassment or other employee related investigations.
Assists with EEO / AA duties.
Coordinate APT performance evaluations; orientate new supervisors of duties.
Coordinate all civil service performance appraisals; orientate new supervisors of duties.
Assist with the development and maintenance of the HR Department website
Other duties as assigned

Minimum Qualifications :

Education and Professional Work Experience

Possession of a baccalaureate degree in Business Administration. Public Administration, Human Resource Management or related field and three (3) years of progressively responsible professional experience with responsibilities for Human Resources; or any equivalent combination of education and / or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Knowledge, Skills and Abilities

Considerable working knowledge of principles, practices and techniques in the area of Human Resources as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with Human Resources.

Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

Demonstrated ability to operate a personal computer and apply word processing software.

Demonstrated ability to lead subordinates, manage work priorities and projects and manage employee relations.

Supplemental Minimum Qualifications :

Knowledge of the practices and techniques of modern business management.

The ability to analyze, interpret and use sound logic and judgement in application of a variety of personnel / administrative rules and regulations.

The ability to understand and follow complex oral and written instructions

Desirable Qualifications :

Knowledge of postsecondary institution organization and processes.

Knowledge of basic personnel rules and regulations.

Basic knowledge on sexual harassment policies, affirmative action policies, equal employment opportunity policies, and other personnel related policies.

Detail oriented and able to handle multiple tasks; able to prioritize multiple duties with demanding deadlines

Able to work evenings and weekends as needed.

Inquiries :

Name : UH Maui College, Human Resources

Phone : 808-984-3381

Email : maui-hr-l@lists.hawaii.edu

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED

To Apply : Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. In addition to the Application, applicants must attach the following :

A one- to two-page statement outlining ways in which you meet the minimum and desirable qualifications;

Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position ( copies of official transcripts are acceptable ; however, original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.

Academic record / grade summaries will NOT be accepted.

Diplomas and copies will NOT be accepted.

Resume

Three (3) professional references with contact information (including email addresses)

Optional letters of recommendation .

Incomplete applications will NOT be considered. NOTE :

The application will be incomplete if materials are unreadable, illegible, password protected, missing, or corrupted; therefore, late or incomplete applications will not be considered. All requested documents / information become the property of Maui College and will not be returned.

Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number, date of birth, etc.).

If you have not applied for a position before using NEOGOV, you will need to create an account.

EEO / AA, Clery Act, ADA

The University of Hawai'i is an and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link :

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at : , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request : The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link :

Salary : $5,250

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