What are the responsibilities and job description for the STEPS Part Time Administrative Assistant position at University of Kentucky?
Posting Details
Job Title
STEPS Part Time Administrative Assistant
Requisition Number
TE08717
Department Name
81020:RESEARCH
Work Location
Lexington, KY
Salary Range
$16.00
Type of Position
Temporary
Position Time Status
Full-Time
Required Education
High School
Required Related Experience
6 months
Required License/Registration/Certification
None
Physical Requirements
Primarily desk work. Handling boxes and files, up to 20 lbs.
Shift
M-F, 16-20 hours per week
Job Summary
Administrative assistant duties including reception (phones, office, email). Will schedule meetings and assist with calendars for small professional staff. MS Office, i.e., Word, Excel, Outlook skills required; some record-keeping and data base management, electronic and physical filing and archiving (boxing, labeling, storage process). Will help prepare files for archiving and perform scanning.
Coordinate meeting and events: 1. Virtual — Will coordinate virtual meeting planning and facilitation (via Zoom, Teams, etc.); during virtual events, will act as technical facilitator/co-host to assist with any technical support needed. 2. On location — Facilitates events, room reservations, signage, A/V, food and drinks, duplicating handouts. For virtual and in-person meetings and events, will support the office, sponsors, participants and presenters in all aspects of planning, execution, and evaluation.
Other duties may include assistance with office supplies; inventory and surplus assistance; office equipment monitoring; procurement of goods and services; processing reimbursements; account reconciliation; place maintenance or computing requests; mail duties; runner for departmental needs.
Coordinate meeting and events: 1. Virtual — Will coordinate virtual meeting planning and facilitation (via Zoom, Teams, etc.); during virtual events, will act as technical facilitator/co-host to assist with any technical support needed. 2. On location — Facilitates events, room reservations, signage, A/V, food and drinks, duplicating handouts. For virtual and in-person meetings and events, will support the office, sponsors, participants and presenters in all aspects of planning, execution, and evaluation.
Other duties may include assistance with office supplies; inventory and surplus assistance; office equipment monitoring; procurement of goods and services; processing reimbursements; account reconciliation; place maintenance or computing requests; mail duties; runner for departmental needs.
Skills / Knowledge / Abilities
MS Office, i.e., Word, Excel, Outlook skills required.
Positive customer service skills expected with employees, students, faculty, and stakeholders, in all forms of communication and interactions. Professional discretion is a must, in handling of confidential information, office decorum, etc.
SAP, database experience, website maintenance a plus, but not required.
Positive customer service skills expected with employees, students, faculty, and stakeholders, in all forms of communication and interactions. Professional discretion is a must, in handling of confidential information, office decorum, etc.
SAP, database experience, website maintenance a plus, but not required.
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
Bachelor’s Degree and one year
Deadline to Apply
02/15/2025
Our University Community
We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Salary : $16
