Nature of Work: This is work performing business or financial functions following general guidelines within a designated department. Business and Financial Operations Occupations

Typical Responsibilities: May manage business, marketing, budget, finances, travel, or other processes for the department. Assist with writing reports, collecting and assessing data, and developing materials. May provide analysis of processes and make recommendations. Advises/facilitates unit managers and other administrative staff in making corrections and adjustments as required. During declared campus emergencies, this position may be required to perform specific job related duties at a designated off campus location or place of residence.

Required Qualifications: A Bachelor’s degree from an acceptable accredited institution in a directly related area of specialization; or a high school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

• Perform day-to-day activities as related to department purchasing requests, deposits, staff recruitment and personnel actions, payroll allocation, consulting contracts, travel-related requests, expenditure reports, and the recording of all transactions to applicable programmatic/project budget worksheets. Additionally, reconcile these worksheets to monthly Workday general ledger reports to ensure accuracy and proper documentation for all transactions.

• Prepare accounting entries as required (e.g., journal transfers, budget amendments, year-end accruals).

• Consolidate and summarize budget expenditures for program budgets and ensure all required post-award expenditures are posted to Workday.

• Gather and compile data to support the preparation of reports and presentations using spreadsheet software, particularly Excel, Workday reports, and a variety of data sources.

• Answer phones, greet visitors, and disseminate information to a diverse constituency.

• Support logistics team as needed.

• Perform additional duties as requested, including the duties of other staff positions in the office.

Successful Level 2 background screening with fingerprinting. May have contact with young children at FIE-partner childcare centers. Ability to exhibit a high degree of tact and sensitivity, deal directly with public, students, faculty, staff, and officials (both within and outside FIE) on behalf of the Business Manager and FIE staff. Documented experience in a complex professional financial position with responsibilities for budgets, and which includes experience with account and bank statement reconciliations and high-volume transactions. Demonstrated use of Microsoft Excel functionality (e.g., creating formulas, formatting and data searches). Demonstrated ability to coordinate complex tasks, to work independently, and to balance multiple priorities under deadline-driven conditions. Experience with Workday or similar financial software. Excellent interpersonal and written and verbal communication skills. Experience in the capacity of financial administrative support in a higher education or similar non-profit institution preferred.

• Successful Level 2 screening with fingerprinting required

Please also upload the following documents:

• Letter of Interest

• Current Resume

• Current Contact information (including phone number and email address) for a minimum of three professional references

Department

Florida Institute Of Education (FIE), Business & Program Management

Compensation

$22.99 to Negotiable Hourly

Equal Opportunity

In 2020, the University of North Florida ( UNF ) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity ( HEED ) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.

The University of North Florida ( UNF ) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.