What are the responsibilities and job description for the Administrative Coordinator (Temporary) position at University of Notre Dame?
Administrative Coordinator (Temporary)
University of Notre Dame
University of Notre Dame
The University of Notre Dame (ND.jobs) is accepting applications for a Administrative Coordinator (Temporary).
Applications will be accepted until 02/25/2025.
The AnBryce Scholars Initiative at the University of Notre Dame seeks a temporary, part time (16 hrs/wk) administrative coordinator for the Spring of 2024. AnBryce is a select, comprehensive, four year academic program for first generation scholar-leaders that assists students in navigating their university experience and scaffolds the development of community minded, global citizens. This position will run from February through June 1, 2025. Duties include:
General administrative support:
- Provide administrative assistance to the Program and Faculty Directors, including managing calendars during cohort selection, setting up Zoom interviews for candidates, and correspondence as needed.
- Handle various office tasks including filing, copying, and data entry to support AnBryce department operations
- Assist in organizing internal communications, including the student newsletter, announcements, and reminders for staff and students.
- Monitor office and lounge supplies, ensuring that necessary materials are ordered in a timely manner.
- Coordinate with cleaning and facilities staff for any maintenance or repair needs.
- Help staff maintain a clean and welcoming student lounge
Event Coordination
- Assist the Program Director with the planning and executing Rally Weekend Events, the Senior Celebration, and the AnBryce Commencement Ceremony.
- Coordinate logistics such as venue reservations, menu selection, and catering, coordinating IT support when necessary, and ordering event supplies
- Update and maintain the rsvp database for each event and respond promptly to any guest correspondence.
- Work with Undergraduate Education staff and HR to process student event coordinator employment paperwork and stipend payments
Minimum Qualifications:
Minimum Qualifications
- High School diploma or GED and minimum of 1-2 years of administrative experience is required
- Excellent organizational and communication skills
- Ability to respond to multiple tasks and questions with frequent interruptions
- Ability to maintain the confidentiality of student and departmental personnel issues
- Excellent knowledge of grammar, punctuation, and spelling
- Experience with Microsoft Word, Publisher, and Excel, Google Suite
Preferred Qualifications:
Preferred Qualifications
- Knowledge of web page and graphics software
- Knowledge of University-sponsored software programs such as BuyND, TravelND, and facility requisitions (AIM), and University Event management systems
ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!
This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.
Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S251821. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.
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