What are the responsibilities and job description for the Specialist, Grants & Contracts (CELS) position at University of Rhode Island?
Position Information
Posting Number SF01984 Job Title Specialist, Grants & Contracts (CELS) Position Number 109547 FTE 1.00 FLSA Exempt Position Type Professional Staff Union PSA/NEA - Professional Staff Assoc Pay Grade Level Grade Level: 8 Pay Grade Range Salary Range: $50,000 - $55,000 Status Calendar Year, Full-time, Limited
Department Information
Department Dean Environment& Life Science Contact(s)
Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)
Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded Extension Contingency Notes
This is a full time calendar year position limited to June 27, 2026 with anticipated renewal.
Job Description Summary
The search will remain open until the position has been filled. First consideration will be given to applications received by April 9, 2025. Applications received after April 9, 2025, may be reviewed depending on search progress and needs but are not guaranteed full consideration.
_________________________________________________________________________________________________
About URI
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
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Basic Function
Work with the Associate Deans, Director, Research Faculty/Administrators, and Business Managers to coordinate research support operations and activities. Provide data for use by the Deans, Director, and the Research Committee.
Duties and Responsibilities
Essential Duties And Responsibilities
Provide administrative support to college faculty, staff, and departmental administrators in the execution of federal, state, and privately funded grants, contracts, and cooperative agreements.
Provide professional support for post-award activities relating to grant and contract proposals and funding, including compliance monitoring, payment processing, financial and project reporting, salary allocations, and cost share commitments.
Provide budgetary guidance to researchers related to award execution by interpreting sponsor and university announcements and guidelines.
Perform work with moderate guidance and utilize knowledge of university and business drivers.
Prepare and monitor budgets and related administrative project components according to the guidelines established by the applicable sponsoring entity, and institutional policies and procedures, contacting program officials directly where any budgetary questions might arise.
Coordinate with PI and external organizations and institutions on post award documentation requests, such as subcontract requisitions and payment invoices.
Proactively manage multiple externally funded grants, contracts, and cooperative agreements to ensure compliance with university, sponsor, and federal policies, procedures, and regulations.
Continuously develop and maintain a strong working knowledge of the federal rules and regulations that govern research grants and contracts and stay informed on sponsor terms and conditions for submitting and administering grant awards.
Work with Business Managers and Principal Investigators to provide support related services for the monitoring of awarded funds.
Advise and ensure adherence to all federal and university guidelines, policies and procedures, pre/post award.
Liaise between department staff, affiliated research faculty and Sponsored Projects supporting them in a variety of activities related to the implementation of their project both pre- and post-award.
Monitor the establishment of new awards and sub-projects, with correct budgets and documentation.
Assist in the preparation of financial and progress reports (annual and/or final) as assigned.
Prepare and maintain Excel spreadsheets for financial reporting and analysis, when necessary.
Other Duties And Responsibilities
Perform other duties as required.
Licenses, Tools, And Equipment
Personal computers, printers; word processing, database management, and spreadsheet software; InfoEd and other grant preparation software; Enterprise Resource Planning software (i.e., PeopleSoft).
Required
Required Qualifications
Preferred Qualifications
The University of Rhode Island is an equal-opportunity employer committed to the principles of affirmative action. It is the policy of the University of Rhode Island to provide reasonable accommodation when requested by a qualified applicant or employee with a disability.
Environmental Conditions
The incumbent is not substantially exposed to adverse environmental conditions.
Posting Date 03/26/2025 Closing Date Special Instructions to Applicants
Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).
Quicklink for Posting https://jobs.uri.edu/postings/14862
Posting Number SF01984 Job Title Specialist, Grants & Contracts (CELS) Position Number 109547 FTE 1.00 FLSA Exempt Position Type Professional Staff Union PSA/NEA - Professional Staff Assoc Pay Grade Level Grade Level: 8 Pay Grade Range Salary Range: $50,000 - $55,000 Status Calendar Year, Full-time, Limited
Department Information
Department Dean Environment& Life Science Contact(s)
Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)
Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded Extension Contingency Notes
This is a full time calendar year position limited to June 27, 2026 with anticipated renewal.
Job Description Summary
The search will remain open until the position has been filled. First consideration will be given to applications received by April 9, 2025. Applications received after April 9, 2025, may be reviewed depending on search progress and needs but are not guaranteed full consideration.
_________________________________________________________________________________________________
About URI
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
________________________________________________________________________________________________
Basic Function
Work with the Associate Deans, Director, Research Faculty/Administrators, and Business Managers to coordinate research support operations and activities. Provide data for use by the Deans, Director, and the Research Committee.
Duties and Responsibilities
Essential Duties And Responsibilities
Provide administrative support to college faculty, staff, and departmental administrators in the execution of federal, state, and privately funded grants, contracts, and cooperative agreements.
Provide professional support for post-award activities relating to grant and contract proposals and funding, including compliance monitoring, payment processing, financial and project reporting, salary allocations, and cost share commitments.
Provide budgetary guidance to researchers related to award execution by interpreting sponsor and university announcements and guidelines.
Perform work with moderate guidance and utilize knowledge of university and business drivers.
Prepare and monitor budgets and related administrative project components according to the guidelines established by the applicable sponsoring entity, and institutional policies and procedures, contacting program officials directly where any budgetary questions might arise.
Coordinate with PI and external organizations and institutions on post award documentation requests, such as subcontract requisitions and payment invoices.
Proactively manage multiple externally funded grants, contracts, and cooperative agreements to ensure compliance with university, sponsor, and federal policies, procedures, and regulations.
Continuously develop and maintain a strong working knowledge of the federal rules and regulations that govern research grants and contracts and stay informed on sponsor terms and conditions for submitting and administering grant awards.
Work with Business Managers and Principal Investigators to provide support related services for the monitoring of awarded funds.
Advise and ensure adherence to all federal and university guidelines, policies and procedures, pre/post award.
Liaise between department staff, affiliated research faculty and Sponsored Projects supporting them in a variety of activities related to the implementation of their project both pre- and post-award.
Monitor the establishment of new awards and sub-projects, with correct budgets and documentation.
Assist in the preparation of financial and progress reports (annual and/or final) as assigned.
Prepare and maintain Excel spreadsheets for financial reporting and analysis, when necessary.
Other Duties And Responsibilities
Perform other duties as required.
Licenses, Tools, And Equipment
Personal computers, printers; word processing, database management, and spreadsheet software; InfoEd and other grant preparation software; Enterprise Resource Planning software (i.e., PeopleSoft).
Required
Required Qualifications
- Bachelor’s degree.
- Minimum of two years of academic, finance, research, business, or public administration experience in a complex setting.
- Demonstrated experience with grant administration (pre- and post- award).
- Demonstrated ability to interpret institutional policies, plans, objectives, rules, and regulations and communicate the interpretation to others.
- Demonstrated understanding of budgetary principles.
- Demonstrated computer experience (including enterprise software).
- Demonstrated strong interpersonal and verbal communication skills.
- Demonstrated proficiency in written communication skills.
- Demonstrated organizational skills.
- Demonstrated ability to work with minimal supervision.
- Demonstrated ability to balance multiple priorities.
- Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications
- Demonstrated experience in a complex, research setting.
- Demonstrated experience in a higher education setting.
- Demonstrated experience using both InfoEd and PeopleSoft software.
- Demonstrated knowledge of NIH, NSF, and USDA program guidelines.
The University of Rhode Island is an equal-opportunity employer committed to the principles of affirmative action. It is the policy of the University of Rhode Island to provide reasonable accommodation when requested by a qualified applicant or employee with a disability.
Environmental Conditions
The incumbent is not substantially exposed to adverse environmental conditions.
Posting Date 03/26/2025 Closing Date Special Instructions to Applicants
Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).
Quicklink for Posting https://jobs.uri.edu/postings/14862
Salary : $50,000 - $55,000
