What are the responsibilities and job description for the Specialist, Grants & Contracts (College of Arts and Sciences) (CAS) position at University of Rhode Island?
Position Information
Posting Number SF01983 Job Title Specialist, Grants & Contracts (College of Arts and Sciences) (CAS) Position Number 109463 FTE 1.00 FLSA Exempt Position Type Professional Staff Union PSA/NEA - Professional Staff Assoc Pay Grade Level Grade Level: 8 Pay Grade Range Anticipated Hiring Salary Range: $49,608 - $58,500 Status Calendar Year, Full-time, Limited
Department Information
Department Dean Arts & Sciences Contact(s)
Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)
Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded Extension Contingency Notes
This is a full-time, calendar year position, limited to 06/27/2026 with anticipated renewal.
___________________________________________________________________________________________
Job Description Summary
The search will remain open until the position has been filled. First consideration will be given to applications received by April 11, 2025. Applications received after April 11, 2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
_______________________________________________________________________________________________________
About URI
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the state’s flagship public research university, as well as the land- grant and sea-grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, R.I., and within easy reach of Newport, Boston and New York City.
Basic Function
Work with the Associate Deans, Director of Finance and Administration, Research Coordinator, Research Faculty/Administrators, and Business Managers to provide research support operations and activities. Provide data for use by the Deans, Director, and the Research Coordinator.
Duties and Responsibilities
Essential Duties And Responsibilities
Provide administrative support to college faculty, staff and departmental administrators in the preparation and submission of federal, state, and privately funded grant, foundation, and contract proposals, which may include gathering required administrative documentation for submission.
Provide budgetary guidance to researchers for proposal development and submission by interpreting sponsor and university announcements and guidelines on application preparation.
Provide professional support for pre-award grant and contract proposals, including development of accurate and realistic budgets, correct interpretation of sponsor and university budgetary guidelines, and managing external subaward communication for contracts.
Provide professional support for post-award activities relating to grant and contract proposals and funding, including compliance monitoring, payment processing, financial reporting, and salary allocations.
Assist, at times directly, with timely submissions of proposals on behalf of faculty and staff for external funding and other sponsored project applications that request support for research, education, and other activities.
Perform work with moderate guidance and utilize knowledge of University and business drivers.
Prepare accurate budgets and related components according to the guidelines established by the applicable sponsoring entity, and institutional policies and procedures, contacting program officials directly where any budgetary questions might arise.
Lend expertise to refine budget justifications in consultation with the principal investigator.
Coordinate with external organizations and institutions on collaborative submissions.
Proactively manage multiple concurrent proposal submission timelines to ensure the on-time submission of proposal applications.
Continuously develop and maintain a strong working knowledge of the federal rules and regulations that govern research grants and contracts and stay informed on sponsor terms and conditions for submitting and administering grant awards.
Work with Business Managers and Principal Investigators to provide support related services for the monitoring of awarded funds.
Advise and ensure adherence to all federal and university guidelines, policies and procedures, pre/post award.
Liaise between department staff, affiliated research faculty, and Sponsored Projects supporting them in a variety of activities related to the implementation of their project both pre- and post-award.
Monitor the establishment of new awards and sub-projects, with correct budgets and documentation.
Assist in the preparation of financial reports as assigned.
Prepare and maintain Excel spreadsheets for financial reporting and analysis, when necessary.
Other Duties And Responsibilities
Perform other duties as required.
Licenses, Tools, And Equipment
Personal computers, printers; word processing, database management, and spreadsheet software; InfoEd and other grant preparation software; Enterprise Resource Planning software (i.e., PeopleSoft); Excel.
Required
Required Qualifications
Preferred Qualifications
The University of Rhode Island is an equal-opportunity employer committed to the principles of affirmative action. It is the policy of the University of Rhode Island to provide reasonable accommodation when requested by a qualified applicant or employee with a disability.
Environmental Conditions
The incumbent is not substantially exposed to adverse environmental conditions.
Posting Date 03/25/2025 Closing Date Special Instructions to Applicants
Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter/Letter of Application that describes your interest in this position and addresses the required qualifications (as one complete pdf document).
(#2) Resume.
(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).
Quicklink for Posting https://jobs.uri.edu/postings/14987
Posting Number SF01983 Job Title Specialist, Grants & Contracts (College of Arts and Sciences) (CAS) Position Number 109463 FTE 1.00 FLSA Exempt Position Type Professional Staff Union PSA/NEA - Professional Staff Assoc Pay Grade Level Grade Level: 8 Pay Grade Range Anticipated Hiring Salary Range: $49,608 - $58,500 Status Calendar Year, Full-time, Limited
Department Information
Department Dean Arts & Sciences Contact(s)
Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)
Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded Extension Contingency Notes
This is a full-time, calendar year position, limited to 06/27/2026 with anticipated renewal.
___________________________________________________________________________________________
Job Description Summary
The search will remain open until the position has been filled. First consideration will be given to applications received by April 11, 2025. Applications received after April 11, 2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
_______________________________________________________________________________________________________
About URI
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the state’s flagship public research university, as well as the land- grant and sea-grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, R.I., and within easy reach of Newport, Boston and New York City.
Basic Function
Work with the Associate Deans, Director of Finance and Administration, Research Coordinator, Research Faculty/Administrators, and Business Managers to provide research support operations and activities. Provide data for use by the Deans, Director, and the Research Coordinator.
Duties and Responsibilities
Essential Duties And Responsibilities
Provide administrative support to college faculty, staff and departmental administrators in the preparation and submission of federal, state, and privately funded grant, foundation, and contract proposals, which may include gathering required administrative documentation for submission.
Provide budgetary guidance to researchers for proposal development and submission by interpreting sponsor and university announcements and guidelines on application preparation.
Provide professional support for pre-award grant and contract proposals, including development of accurate and realistic budgets, correct interpretation of sponsor and university budgetary guidelines, and managing external subaward communication for contracts.
Provide professional support for post-award activities relating to grant and contract proposals and funding, including compliance monitoring, payment processing, financial reporting, and salary allocations.
Assist, at times directly, with timely submissions of proposals on behalf of faculty and staff for external funding and other sponsored project applications that request support for research, education, and other activities.
Perform work with moderate guidance and utilize knowledge of University and business drivers.
Prepare accurate budgets and related components according to the guidelines established by the applicable sponsoring entity, and institutional policies and procedures, contacting program officials directly where any budgetary questions might arise.
Lend expertise to refine budget justifications in consultation with the principal investigator.
Coordinate with external organizations and institutions on collaborative submissions.
Proactively manage multiple concurrent proposal submission timelines to ensure the on-time submission of proposal applications.
Continuously develop and maintain a strong working knowledge of the federal rules and regulations that govern research grants and contracts and stay informed on sponsor terms and conditions for submitting and administering grant awards.
Work with Business Managers and Principal Investigators to provide support related services for the monitoring of awarded funds.
Advise and ensure adherence to all federal and university guidelines, policies and procedures, pre/post award.
Liaise between department staff, affiliated research faculty, and Sponsored Projects supporting them in a variety of activities related to the implementation of their project both pre- and post-award.
Monitor the establishment of new awards and sub-projects, with correct budgets and documentation.
Assist in the preparation of financial reports as assigned.
Prepare and maintain Excel spreadsheets for financial reporting and analysis, when necessary.
Other Duties And Responsibilities
Perform other duties as required.
Licenses, Tools, And Equipment
Personal computers, printers; word processing, database management, and spreadsheet software; InfoEd and other grant preparation software; Enterprise Resource Planning software (i.e., PeopleSoft); Excel.
Required
Required Qualifications
- Bachelor’s degree.
- Minimum of two years of academic, finance, research, business, or public administration experience in a complex setting.
- Demonstrated experience with grant administration (pre- and post- award).
- Demonstrated ability to interpret institutional policies, plans, objectives, rules, and regulations and communicate the interpretation to others.
- Demonstrated understanding of budgetary principles.
- Demonstrated computer experience (including enterprise software).
- Demonstrated strong interpersonal and verbal communication skills.
- Demonstrated proficiency in written communication skills.
- Demonstrated organizational skills.
- Demonstrated ability to work with minimal supervision.
- Demonstrated ability to balance multiple priorities.
- Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications
- Demonstrated experience in a complex, research setting.
- Demonstrated experience in a higher educational setting.
- Demonstrated experience using both InfoEd and PeopleSoft software.
The University of Rhode Island is an equal-opportunity employer committed to the principles of affirmative action. It is the policy of the University of Rhode Island to provide reasonable accommodation when requested by a qualified applicant or employee with a disability.
Environmental Conditions
The incumbent is not substantially exposed to adverse environmental conditions.
Posting Date 03/25/2025 Closing Date Special Instructions to Applicants
Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter/Letter of Application that describes your interest in this position and addresses the required qualifications (as one complete pdf document).
(#2) Resume.
(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).
Quicklink for Posting https://jobs.uri.edu/postings/14987
Salary : $49,608 - $58,500
