What are the responsibilities and job description for the Senior Budget Analyst position at University of South Carolina Student Government?
Posting Summary
Logo Posting Number STA00033PO25 Job Family Financial and Accounting Operations and Analysis Job Function Budgeting USC Market Title Budget Analyst Link to USC Market Title https://uscjobs.sc.edu/titles/132861 Job Level P3 - Professional Business Title (Internal Title) Senior Budget Analyst Campus Columbia Work County Richland College/Division Division of Development Department DEV Development Office State Pay Band 7 Approved Starting Salary $59,581 Advertised Salary Range $59,581 - $74,477 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule
Standard work schedule Monday thru Friday, 8:30am – 5:00pm with 1- hour lunch break. Must be able to work a flexible schedule, if needed, to meet the needs of the department.
Basis 12 months Job Search Category Fiscal Accounting
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Under limited supervision, reporting to the Director of Human Resources and Finance (Director), the Senior Budget Analyst is responsible for providing financial oversight, management and projections for programs within central University Development, detailed fiscal analysis of payroll for the division to also include procurement and contract activities to ensure accuracy within account balances. The Senior Budget Analyst provides detailed analysis, forecasting, and processing of all budgeting and purchasing activities to be shared with the Director and the Associate Vice President for Talent and Administrative Services. Prepares budget detailed responses to the university budget office that represents all program areas within the Division of Development. Initiates, reviews, and modifies the process for submissions as needed for all expenditures and employee reimbursements for the Division. Meets with program directors concerning budgetary needs and review current needs, as well as anticipate future expenditures. Proactively monitors unanticipated overages and to ensure deficits do not occur within individual budgets. Works closely with Budget office on requested budget review requests or reports. Serves as primary contact for Development’s contracts by monitoring and facilitating the process for contract renewals and agreements. Works with Director on all complex purchasing requests and detailed contract negotiations that meet University policies and procedures. Serves as the primary Department travel card liaison for the Division.
Job Related Minimum Required Education And Experience
Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Preferred Qualifications
Required Certification, Licensure/Other Credentials Preferred Qualifications
Bachelor’s degree in accounting or related field and 4 years of professional accounting experience, or equivalent education and experience. Must have above average skills with Microsoft Professional Package (i.e. Word, Excel, PowerPoint, and Outlook). Preferably, highly skilled with formation of spreadsheets. Also, familiarity with USC policies, procedures and systems would be beneficial.
Knowledge/Skills/Abilities
Proficiency in Microsoft Word, Outlook, Excel and PowerPoint. Skilled with formatting spreadsheets. Ability to present detailed information concisely and effectively, both verbally and in writing. Must have experience in working with diverse situations and people. Ability to exercise discretion in interpreting and applying office policies and procedures. Must be able to work with some autonomy. Exercise administrative judgment and assumes responsibility for decisions and results. Ability to lead others and work within a team setting. Must have or be able to quickly acquire knowledge of the University’s system structure, policies and procedures. Ability to establish and maintain good working relationships with university partners/offices, vendors to include faculty, staff, students, retirees, volunteers and alumni to complete communication projects. Excellent oral, written and interpersonal communication skills. Provides a high level of customer service and comfortably interacts with internal and external constituencies. Must be flexible within work responsibilities and have the ability to maintain strict confidentiality.
Job Duties
Job Duty
Serves as the senior budget analyst for the Division of Development by providing oversight of all budgetary programs to include detailed analysis and forecasting based on prior year expenditures. Works closely with budgets for the Division’s accounts and account owners to routinely review and process all budgeting activity for state appropriated accounts, Educational Foundation funds, Z and R funds. Monitors expenditures and ensures documents are accurately coded to the appropriate accounts. Provide monthly reports of expenditures and balances to program leaders. Provides budget projections and forecasting of financial activities to ensure compliance with University, State and Federal fiscal policies. Ensures these programs do not exceed budget allocations each fiscal year. Provides updated budget spreadsheets that reflect the current to date budget, quarterly year to date expenditures and end of year projections. Monitors payroll/fringe reports to ensure accuracy in salaries posting to correct positions. Provides projections and analysis of salaries based on filled and unfilled positions.
Essential Function Yes Percentage of Time 30 Job Duty
Adheres to the university purchasing guidelines through the purchasing/accounting system. Reviews all purchases for compliance with University policies and procedures. Initiates and processes requests for purchases, initiate journal entries, payroll retro’s, sole source procurements, and reviews, and submits contracts for approval through the university’s legal office. Stores and maintains an electronic file of all signed contract documents by fiscal year, as well as hard-copy. Serves as a resource for historical expenditures for all contract vendors, terms, and agreements. Reconciles and monitors purchasing expenditures.
Essential Function Yes Percentage of Time 30 Job Duty
Works with the Director and Associate Vice President for Talent and Administrative Services regarding division’s priorities and initiatives each fiscal year. Brings all budgetary issues and concerns to the attention of Director and AVP for Talent and Admin. Services. Works with the university’s budget office to ensure budget allocations are properly allocated to appropriate accounts. Assists with quarterly/year-end budget reports submission. Prepares ad-hoc budget/personnel reports as requested.
Essential Function Yes Percentage of Time 15 Job Duty
Serves as Administrative Support Lead for financial processes for the Division. Provides day to day support on operational duties and communicate university policy changes and updates to administrative staff. Assists with onboarding new administrative staff to ensure they have appropriate access to PeopleSoft. Plans, initiates, and facilitates quarterly meetings as needed.
Essential Function Yes Percentage of Time 10 Job Duty
Monitors all expenditures and reconciles charges with monthly budget reports. Processes invoices/bills through PeopleSoft, prepares check requests and processes travel reimbursements through the University and Foundation. Liaison with the Bursar’s office to initiates the process for deposits on behalf of the Division. Provide training for Peoplesoft Finance and Foundation-PaperSave as needed.
Essential Function Yes Percentage of Time 10 Job Duty
Performs Other Duties Assigned Or Required.
Essential Function No Percentage of Time 5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential
Posting Detail Information
Number of Vacancies 1 Desired Start Date 02/17/2025 Job Open Date 01/15/2025 Job Close Date 03/01/2025 Open Until Filled No Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by March 1, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
Quicklink for Posting https://uscjobs.sc.edu/postings/182182 EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Logo Posting Number STA00033PO25 Job Family Financial and Accounting Operations and Analysis Job Function Budgeting USC Market Title Budget Analyst Link to USC Market Title https://uscjobs.sc.edu/titles/132861 Job Level P3 - Professional Business Title (Internal Title) Senior Budget Analyst Campus Columbia Work County Richland College/Division Division of Development Department DEV Development Office State Pay Band 7 Approved Starting Salary $59,581 Advertised Salary Range $59,581 - $74,477 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule
Standard work schedule Monday thru Friday, 8:30am – 5:00pm with 1- hour lunch break. Must be able to work a flexible schedule, if needed, to meet the needs of the department.
Basis 12 months Job Search Category Fiscal Accounting
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Under limited supervision, reporting to the Director of Human Resources and Finance (Director), the Senior Budget Analyst is responsible for providing financial oversight, management and projections for programs within central University Development, detailed fiscal analysis of payroll for the division to also include procurement and contract activities to ensure accuracy within account balances. The Senior Budget Analyst provides detailed analysis, forecasting, and processing of all budgeting and purchasing activities to be shared with the Director and the Associate Vice President for Talent and Administrative Services. Prepares budget detailed responses to the university budget office that represents all program areas within the Division of Development. Initiates, reviews, and modifies the process for submissions as needed for all expenditures and employee reimbursements for the Division. Meets with program directors concerning budgetary needs and review current needs, as well as anticipate future expenditures. Proactively monitors unanticipated overages and to ensure deficits do not occur within individual budgets. Works closely with Budget office on requested budget review requests or reports. Serves as primary contact for Development’s contracts by monitoring and facilitating the process for contract renewals and agreements. Works with Director on all complex purchasing requests and detailed contract negotiations that meet University policies and procedures. Serves as the primary Department travel card liaison for the Division.
Job Related Minimum Required Education And Experience
Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Preferred Qualifications
Required Certification, Licensure/Other Credentials Preferred Qualifications
Bachelor’s degree in accounting or related field and 4 years of professional accounting experience, or equivalent education and experience. Must have above average skills with Microsoft Professional Package (i.e. Word, Excel, PowerPoint, and Outlook). Preferably, highly skilled with formation of spreadsheets. Also, familiarity with USC policies, procedures and systems would be beneficial.
Knowledge/Skills/Abilities
Proficiency in Microsoft Word, Outlook, Excel and PowerPoint. Skilled with formatting spreadsheets. Ability to present detailed information concisely and effectively, both verbally and in writing. Must have experience in working with diverse situations and people. Ability to exercise discretion in interpreting and applying office policies and procedures. Must be able to work with some autonomy. Exercise administrative judgment and assumes responsibility for decisions and results. Ability to lead others and work within a team setting. Must have or be able to quickly acquire knowledge of the University’s system structure, policies and procedures. Ability to establish and maintain good working relationships with university partners/offices, vendors to include faculty, staff, students, retirees, volunteers and alumni to complete communication projects. Excellent oral, written and interpersonal communication skills. Provides a high level of customer service and comfortably interacts with internal and external constituencies. Must be flexible within work responsibilities and have the ability to maintain strict confidentiality.
Job Duties
Job Duty
Serves as the senior budget analyst for the Division of Development by providing oversight of all budgetary programs to include detailed analysis and forecasting based on prior year expenditures. Works closely with budgets for the Division’s accounts and account owners to routinely review and process all budgeting activity for state appropriated accounts, Educational Foundation funds, Z and R funds. Monitors expenditures and ensures documents are accurately coded to the appropriate accounts. Provide monthly reports of expenditures and balances to program leaders. Provides budget projections and forecasting of financial activities to ensure compliance with University, State and Federal fiscal policies. Ensures these programs do not exceed budget allocations each fiscal year. Provides updated budget spreadsheets that reflect the current to date budget, quarterly year to date expenditures and end of year projections. Monitors payroll/fringe reports to ensure accuracy in salaries posting to correct positions. Provides projections and analysis of salaries based on filled and unfilled positions.
Essential Function Yes Percentage of Time 30 Job Duty
Adheres to the university purchasing guidelines through the purchasing/accounting system. Reviews all purchases for compliance with University policies and procedures. Initiates and processes requests for purchases, initiate journal entries, payroll retro’s, sole source procurements, and reviews, and submits contracts for approval through the university’s legal office. Stores and maintains an electronic file of all signed contract documents by fiscal year, as well as hard-copy. Serves as a resource for historical expenditures for all contract vendors, terms, and agreements. Reconciles and monitors purchasing expenditures.
Essential Function Yes Percentage of Time 30 Job Duty
Works with the Director and Associate Vice President for Talent and Administrative Services regarding division’s priorities and initiatives each fiscal year. Brings all budgetary issues and concerns to the attention of Director and AVP for Talent and Admin. Services. Works with the university’s budget office to ensure budget allocations are properly allocated to appropriate accounts. Assists with quarterly/year-end budget reports submission. Prepares ad-hoc budget/personnel reports as requested.
Essential Function Yes Percentage of Time 15 Job Duty
Serves as Administrative Support Lead for financial processes for the Division. Provides day to day support on operational duties and communicate university policy changes and updates to administrative staff. Assists with onboarding new administrative staff to ensure they have appropriate access to PeopleSoft. Plans, initiates, and facilitates quarterly meetings as needed.
Essential Function Yes Percentage of Time 10 Job Duty
Monitors all expenditures and reconciles charges with monthly budget reports. Processes invoices/bills through PeopleSoft, prepares check requests and processes travel reimbursements through the University and Foundation. Liaison with the Bursar’s office to initiates the process for deposits on behalf of the Division. Provide training for Peoplesoft Finance and Foundation-PaperSave as needed.
Essential Function Yes Percentage of Time 10 Job Duty
Performs Other Duties Assigned Or Required.
Essential Function No Percentage of Time 5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential
Posting Detail Information
Number of Vacancies 1 Desired Start Date 02/17/2025 Job Open Date 01/15/2025 Job Close Date 03/01/2025 Open Until Filled No Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by March 1, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Quicklink for Posting https://uscjobs.sc.edu/postings/182182 EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $59,581 - $74,477
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