What are the responsibilities and job description for the Development Coordinator, School of Medicine Columbia position at University of South Carolina?
Posting Number
STA00215PO25
Job Family
Alumni Relations and Development
Job Function
Development
USC Market Title
Development Coordinator
Link to USC Market Title
https://uscjobs.sc.edu/titles/131996
Job Level
P3 - Professional
Business Title (Internal Title)
Development Coordinator, School of Medicine Columbia
Campus
School of Medicine Columbia
Work County
Richland
College/Division
Division of Development
Department
DEV Development Office
State Pay Band
5
Approved Starting Salary
$45,133
Advertised Salary Range
$45,133 - commensurate with qualifications
Location of Vacancy
Columbia, SC - may be eligible for hybrid work schedule.
Part/Full Time
Full Time
Hours per Week
40
Work Schedule
Standard working schedule: 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
Basis
12 months
Job Search Category
Alumni Development
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Under minimal supervision, reporting to the Lead Senior Director of Advancement (Lead Senior Director), for the School of Medicine Columbia (SOMC), the Development Coordinator provides comprehensive administrative support to include complex high-level tasks, confidential and detailed project support for the SOMC with strategic coordination. Responsible for executing a variety of administrative, technical, and customer service functions to ensure smooth, day-to-day program operations. Serves as a member of the USC Development team and operates within systems, policies and procedures of Development to ensure consistent and well-coordinated activities to further the mission of SOMC and the University of South Carolina.
Job Related Minimum Required Education and Experience
Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
Bachelor’s degree and 3 years’ experience in the area of development/advancement program or a related industry.
Knowledge/Skills/Abilities
Demonstrated proficiency in both verbal and written communication skills, attention to detail, customer-service orientation, and the ability to work independently while contributing to the office functions. Established administrator in a fast paced and complex organization with past experience exceeding expectations of demanding internal and external constituencies. Ability to exercise excellent professional judgment and discretion. The ability to interpret information accurately, take direction, initiate action, and work as a team member is essential. Expertise and past experience working with budget management, especially expense reimbursement and account payable. Substantial knowledge of computers and various computer software programs (proficiency in MS Word, Excel, PowerPoint and Adobe Acrobat Professional). A sense of accountability to oneself and for others as it relates to meeting commitments, inclusive management style that actively solicits input from team members. Processes high level of integrity, confidence and positive attitude while being mission driven.
Job Duties
Job Duty
General and Complex Administrative Support
o Manages and coordinates multiple calendars and mailboxes for Lead Senior Director and other fundraising team members, including the coordination of internal meetings with Dean, SOMC Leadership and Development Leadership.
o Schedules and coordinates meetings for the Lead Senior Director, boards or advisory councils and the advancement team as needed.
o Serves as the expert and lead with regard to all expenses, expense reports, and purchasing responsibilities to include but not limited to ordering/reconciliation of office supplies, and other items for programmatic operational needs. Supports advancement team with expense reports and reimbursements processes with accurate tracking from start to finish.
o Provides budgetary operational assistance through deposits, reimbursement reconciliation of operational funds, and initiates payment requests and executes Foundation projects for vendor payments or reimbursements. Coordinates as needed with SOMC Finance, and other related departments regarding donor funds and endowments. Coordinates clear communication with the School budget and accounts payable departments to ensure timely processing.
o Manages all travel arrangements for the Lead Senior Director and other fundraising team members.
o Supports Lead Senior Director in drafting proposals, gift agreements and coordinating with other internal Development programs, such as Gift Planning, Annual Giving, Donor Relations, Communications, and Corporate and Foundation Relations, etc.
o Serves as the subject matter expert in all things administrative for the SOMC advancement team and the ability to anticipate fundraisers’ needs.
Essential Function
Yes
Percentage of Time
25%
Job Duty
Blackbaud/Databases
o Assists advancement team in logging activities, creating reports and queries, and maintains regular communication with respective internal units, including the Advancement Services team.
o Use of Visual Analyzer (Blackbaud), LiveAlumni and Insightful, as needed to prepare travel materials for donor visits as well as post visit follow up tasks that will assist fundraisers.
o Provides accurate data-entry in CRM as needed to support the advancement team.
o Diligently and proactively maintain clean, clear-up-to-date data for all donors, prospects, and alumni in the School which may include strong coordination with the Advancement Services team.
o Becomes the subject matter expert for SOMC advancement team with CRM and other regularly used databases.
Essential Function
Yes
Percentage of Time
20%
Job Duty
Development & Stewardship
o Assists Lead Senior Director, and advancement team, with necessary information, administrative needs and content related to donor giving cycle, including, but not limited to lead pre-qualification, cultivation, solicitation and stewardship visits.
o Supports Lead Senior Director, and other fundraisers in the administrative role as they draft proposals, gift agreements, and follow the process through to completion.
o Serves as SOMC liaison to Annual Giving and Lead Generation for Give4Garnet and other broader fundraising efforts; examples may include sending DME’s, donor outreach, and other correspondence as needed.
o Effectively manages SOMC gift acknowledgements, birthday cards, sympathy cards, and any other monthly, quarterly, or annual correspondence; continually finding more efficient, streamlined, and best practices methods.
o Works with Lead Senior Director, and advancement team, to coordinate adoption of advancement collateral and other materials.
o Assists with event management for donors, alumni relations, and advisory councils and boards as needed.
o Assists with donor facing engagement as required to develop deeper relationships with donors and alumni for the School.
Essential Function
Yes
Percentage of Time
20%
Job Duty
Prospect Management
o Supports Lead Senior Director, and advancement team, with prospect qualification and research by working with University Development teams, Prospect Strategy and Prospect Research. Provides comprehensive reports to the advancement team to assist them in moving the prospect forward to donor cultivation.
o Assists advancement team with processes around activities in CRM, especially meaningful contacts, solicitations, dollars raised, and top prospects.
Essential Function
Yes
Percentage of Time
15%
Job Duty
SOMC University Development Liaison
o Serves as the primary liaison for University Development teams including but not limited to, Annual Giving, Corporate and Foundation Relations, Donor Relations, Communication, and Marketing, Gift Planning, Gift Processing, and the Foundation.
Essential Function
Yes
Percentage of Time
15%
Job Duty
Other duties as assigned or required.
Essential Function
No
Percentage of Time
5%
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
05/16/2025
Job Open Date
03/19/2025
Job Close Date
04/21/2025
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by April 21, 2025.
Quicklink for Posting
https://uscjobs.sc.edu/postings/184773
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $45,133
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