What are the responsibilities and job description for the Administrative Assistant-Tennessee Safety Net Research Consortium- UTK position at University of Tennessee?
Job Description
The Social Work Office of Research and Public Service is a leader in applied social science research at the University of Tennessee. The person in this role will help shape and develop the new Tennessee Safety Net Research Consortium which - in partnership with the Tennessee Department of Human Services and other research partners - will develop research projects to promote the transformative nature of Tennessee Social Safety Net on the Tennesseans who need it. This person will provide administrative support related to all the Consortium members including, but not limited to, creating and maintaining schedules, serving as point of contact for both members and external stakeholders as well as the public, record keeping and complex reporting. They will be an experienced admin assistant and be able to work effectively with finance, government, and research teams. Above all, they will have an opportunity to impact the effectiveness of social programs for the Tennesseans who use them.
Responsibilities
For best consideration applicants should submit the below materials before March 14, 2025.
Interested individuals should provide (1) a cover letter addressing professional experience relevant to each required and preferred qualification, (2) a resume, and (3) complete contact information for 3 professional references.
About The College/Department/Division
The Social Work Office of Research and Public Service (SWORPS) is an applied research center of the University of Tennessee College of Social Work (CSW). We are a dynamic and close-knit interdisciplinary team of individuals with a shared vision of thriving communities with equitable outcomes for all. We do that by building partnerships that leverage research, technology, and human connection to improve lives in Tennessee and beyond.
Over the past fifty years, SWORPS has worked with local nonprofits such as the United Way of Greater Knoxville, University of Tennessee departments and faculty researchers, state agencies such as the Tennessee Department of Human Services, and federal agencies like the Department of Housing and Urban Development. Our annual portfolio consists of 25-40 sponsored projects spanning a wealth of different content areas, but one common thread -each project contributes one more building block for thriving communities with equitable outcomes for all.
Learn more about SWORPS and some of our programs and resources by visiting our webpage: https://www.sworps.tennessee.edu/
About Us
With over 225 years dedicated to education and research, and as one of the 100 largest employers in Tennessee, there is endless potential to discover at the University of Tennessee, Knoxville. This advanced academic center comprises 17 degree-granting colleges and schools, 900 programs of study, 547 graduate programs, and is home to over 7,500 employees statewide who support the continued growth of the state's flagship land-grant university. The University of Tennessee Institute of Agriculture, Anthropological Research Facility, Space Institute, and the UT Institute of Public Service are acclaimed entities of the UT system and with nearby affiliate, Oak Ridge National Laboratory, Rocky Top is a university on the rise. UT Knoxville considers its employees its number one asset and with values that focus on work-life balance, compensation, and innovative leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs. Apply today and join the Vol Family for life!
Ranked nationally as "Best Employer for New Graduates", "One of America's Best Large Employers", "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.
The Social Work Office of Research and Public Service is a leader in applied social science research at the University of Tennessee. The person in this role will help shape and develop the new Tennessee Safety Net Research Consortium which - in partnership with the Tennessee Department of Human Services and other research partners - will develop research projects to promote the transformative nature of Tennessee Social Safety Net on the Tennesseans who need it. This person will provide administrative support related to all the Consortium members including, but not limited to, creating and maintaining schedules, serving as point of contact for both members and external stakeholders as well as the public, record keeping and complex reporting. They will be an experienced admin assistant and be able to work effectively with finance, government, and research teams. Above all, they will have an opportunity to impact the effectiveness of social programs for the Tennesseans who use them.
Responsibilities
- Responsible for the day-to-day activity management and efficient operations of the Consortium.
- Creates program and participant schedules across multiple agencies; monitors and documents progress for completion.
- Serves as a liaison between the Consortium participants and external stakeholders.
- Prepares for external reviews by ensuring the Consortium meets record keeping requirements based on professional and university standards.
- Performs continuous assessment of the Consortium to ensure program requirements are met.
- Supports the smooth functioning of all Consortium staff vis-a-vis equipment and procurement needs.
- Interprets, implements, and ensures compliance with applicable policies according to professional standards.
- Consults, advises and provides guidance to staff and stakeholders.
- Creates and submits complex reports that have far-reaching implications on direction and work of consortium
- Serves as main point of administrative knowledge for the program members and external stakeholders
- All aspects of office and administrative support for the manager, program manager and other consortium members.
- Education:
- High School Diploma
- Experience:
- 3-5 years experience as an administrative assistant in an office or virtual environment
- Knowledge, Skills, Abilities:
- Knowledge of administrative procedures and systems
- Demonstrated skills in computers, customer service, academic research and writing.
- Ability to multitask, gather data, compile information and prepare reports
- Tact and discretion in a professional setting
- Education:
- Bachelor's Degree
- Experience:
- Experience of collaborative work in an academic or research setting
- Experience in procurement and / or travel in a university setting
- Knowledge, Skills, Abilities:
- Knowledge of databases and database management
- Familiarity with academic research and data gathering processes
- Position is remote but may require travel within the State of Tennessee
- UT market range: MR 07
- Anticipated hiring range: Midpoint of the range
- Find more information on the UT Market Range structure here
- Find more information on UT Benefits here
For best consideration applicants should submit the below materials before March 14, 2025.
Interested individuals should provide (1) a cover letter addressing professional experience relevant to each required and preferred qualification, (2) a resume, and (3) complete contact information for 3 professional references.
About The College/Department/Division
The Social Work Office of Research and Public Service (SWORPS) is an applied research center of the University of Tennessee College of Social Work (CSW). We are a dynamic and close-knit interdisciplinary team of individuals with a shared vision of thriving communities with equitable outcomes for all. We do that by building partnerships that leverage research, technology, and human connection to improve lives in Tennessee and beyond.
Over the past fifty years, SWORPS has worked with local nonprofits such as the United Way of Greater Knoxville, University of Tennessee departments and faculty researchers, state agencies such as the Tennessee Department of Human Services, and federal agencies like the Department of Housing and Urban Development. Our annual portfolio consists of 25-40 sponsored projects spanning a wealth of different content areas, but one common thread -each project contributes one more building block for thriving communities with equitable outcomes for all.
Learn more about SWORPS and some of our programs and resources by visiting our webpage: https://www.sworps.tennessee.edu/
About Us
With over 225 years dedicated to education and research, and as one of the 100 largest employers in Tennessee, there is endless potential to discover at the University of Tennessee, Knoxville. This advanced academic center comprises 17 degree-granting colleges and schools, 900 programs of study, 547 graduate programs, and is home to over 7,500 employees statewide who support the continued growth of the state's flagship land-grant university. The University of Tennessee Institute of Agriculture, Anthropological Research Facility, Space Institute, and the UT Institute of Public Service are acclaimed entities of the UT system and with nearby affiliate, Oak Ridge National Laboratory, Rocky Top is a university on the rise. UT Knoxville considers its employees its number one asset and with values that focus on work-life balance, compensation, and innovative leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs. Apply today and join the Vol Family for life!
Ranked nationally as "Best Employer for New Graduates", "One of America's Best Large Employers", "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.
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