What are the responsibilities and job description for the Internal Communications Specialists position at University of Texas at Arlington?
Position Information
Posting Number
S06193P
Position Title
Internal Communications Specialists
Department
VP Mktng, Msgn, & Engmnt
Location
Arlington
Job Family
Communications/Public Affairs
Position Status
Full-time
Work Hours
Standard
Work Schedule
Monday – Friday, 8:00am – 5:00pm
Open to
External and Internal
Salary
Salary is commensurate based on qualifications and relevant experience up to $53,000.
Duration
Funding expected to continue
Pay Basis
Monthly
Benefits Eligible
Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
https://www.uta.edu/hr/employee-benefits
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
Job Summary
The Internal Communications Specialist is responsible for content and production of recurring employee and student e-newsletters and manages the University’s Events Calendar. Contributes to the reporting, writing, and assessment of timely, engaging and effective content for faculty, staff, and student consumption via internal communications channeled by the Office of Marketing, Messaging, and Engagement.
Essential Duties and Responsibilities
- Responsible for developing reporting, writing, and editing of university newsletters, including MavWire (twice-weekly employee newsletter) and TrailBlazer (weekly student newsletter).
- Analyzes e-newsletters’ performance and develops reports that communicate metrics from these products.
- Works closely with the Director of Internal Communications and Strategy (Program) advising key internal business units on development and distribution of internal/campus wide messaging with internal clients such as president’s office; Academic Affairs; Government Relations; Talent, Culture, and Engagement; Facilities Management; Student Affairs; Information Technology; Compliance; Legal Affairs and others. Collaboratively develops and maintains key university email lists to ensure timely, targeted communications from MME.
- Manages and approves UTA Event Calendar entries, ensuring that student and employee events are properly entered and displayed.
- Provides key communications support for major campus events and recurring activities, including commencement, annual enrollment, compliance training, and more.
- Support emergency communications and notifications at the direction of the Chief Communications Officer or Director of Internal Communications & Strategy (Program).
- Perform other duties as assigned
Minimum Qualifications
- Bachelor’s degree in journalism, English, public relations, communications, marketing, multimedia production, or related degree.
- A minimum of two (2) years of experience in writing content for print and electronic communications OR four (4) years of an equivalent combination of education and professional experience.
- Experience in professional writing.
Preferred Qualifications
- Background in communications, journalism, public relations marketing, or other content production fields.
- Experience with writing, editing, and planning content for external and/or internal audiences such as print publications, websites, newsletters, advertising, and/or marketing materials.
- Experience with developing and managing content across multiple channels in a fast-paced, deadline-driven environment.
Knowledge, Skills and Abilities
- Excellent oral, written and editing skills with ability to shape and improve content for multiple target audiences and repackage materials for multiple uses.
- Proficiency in use of office technology, including Microsoft Word, Adobe creative suite software, and digital marketing/communications platforms.
- Professional organizational, interpersonal, and communication skills.
- Knowledge of AP Style.
- Accuracy in the creation, collection, and dissemination of information and proficiency in all phases of work performed
Other Requirements
- This position is designated as essential personnel to support the University’s emergency communications response and crisis management.
- There is a potential for significant and prolonged demands of time during times of crisis or emergency.
Working Conditions
- May work in all weather conditions
- May work around standard office conditions
- Repetitive use of a keyboard at a workstation
Special Conditions for Eligibility
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.
Posting Detail Information
Number of Vacancies
1
Open Until Filled
Minimum Number of References Required
3
Maximum Number of References Accepted
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
- * What is the highest form of education you have attained? (Please specify in your resume)
- High School Diploma
- Associate's degree
- Bachelor's Degree
- Master's Degree or higher
- * How many years of experience do you have in publications, communications, journalism, or similar writing-heavy fields?
- None/less than 2 years
- 2 years/less than 3 years
- 3 years/less than 5 years
- 5 or more years
- * What is your proficiency in use of office technology, including Microsoft Word, Adobe Creative Cloud or software such as Canva, Adobe Express, or other photo or video editing apps, content management systems, and digital marketing/communications platforms?
- No skills/basic
- Intermediate
- Advanced
- Proficient
Documents Needed To Apply
Required Documents
Optional Documents
- Resume or CV
- Cover/Interest Letter
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