What are the responsibilities and job description for the Administrative Project Facilitator position at University of Utah Health?
Details
Open Date 01/22/2025
Requisition Number PRN41044B
Job Title Project Facilitator
Working Title Administrative Project Facilitator
Job Grade D
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
VP Area U of U Health - Academics
Department 01887 - HS Marketing Strategy & Ops
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 45,000-65,000
Close Date 02/12/2025
Priority Review Date (Note - Posting may close at any time)
Job Summary
The Administrative Project Facilitator supports the Chief Marketing and Communications Officer ( CMCO ) of U of U Health by ensuring seamless project execution and coordination. This role involves monitoring project processes and outcomes, providing administrative and logistical support, and contributing to the development of reports, proposals, and manuscripts. The facilitator documents issues, decisions, and project progress while assisting with resource allocation and budget review to ensure project continuity.
In collaboration with project managers, the facilitator may perform basic project management tasks, coordinate events such as seminars and workshops, and serve as the university’s representative when interfacing with other departments or external organizations. This position requires excellent organizational, communication, and analytical skills to drive successful project outcomes and maintain alignment with institutional goals.
Responsibilities
Essential Functions:
Monitors the process and outcomes of the projects.
Provides administrative and logistical support.
Assists in preparing and distributing reports and manuscripts.
Documents issues and decisions.
Assists in preparing proposals, reports, and documents regarding projects.
Participates in staffing the project.
Reviews monthly budget statements to ensure that the project has the funds needed for continuation.
Collaborates with Project Managers and may perform basic project management functions.
May coordinate seminars, workshops, luncheons and other meetings on topics within the scope of the project.
May act as the University’s representative for this field or specialty area when contacting other departments and outside organizations.
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in a clinical field or equivalency (one year of education can be substituted for two years of related work experience) plus 2 years related experience, demonstrated communications skills, and a commitment to providing excellent customer service required. Experience in management or coordination, training, quality assurance, team building, program development and evaluation preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
