What are the responsibilities and job description for the HRIS Manager position at University of Wisconsin-La Crosse?
Posting Details
Position Information
Recruitment Number
1602
Number of Vacancies
1
Working Title
HRIS Manager
Classification Title
HRIS Manager
Proposed Salary to be Offered
up to $60,000 / year
Appointment Percentage (Budget)
100
Position Summary
Manages and is responsible for the performance of the daily operations of the Human Resources Information Systems (HRIS) function. Provides systems planning, support, and development and/or supervises staff. Provides consultative services and advises HR leadership on current and future systems.
Position Type
Staff/Administrative
Pay Basis
Annual
FLSA
Exempt
Contingent Upon Funding
No
Is this position eligible for employment sponsorship, (H1B or PERM)?
No
Required Qualifications
- Associate’s degree from accredited institution in Business, Information System, or related field. The degree requirement may be substituted for at least two years of full-time relevant professional experience.
- At least two years of experience working with HR information systems such as enterprise resource planning, personnel administration, database, reporting, or other relevant applications.
- At least one year of experience supervising employees.
- Demonstrated ability to interpret and apply complex policies and procedures.
- Demonstrated ability to establish and maintain effective working relationships with a variety of stakeholders within and outside complex organizations.
- Demonstrated ability to effectively communicate policies and procedures to stakeholders in writing and verbally.
Preferred Qualifications
- Bachelor’s degree in Business Information Systems or related field.
- One year of experience administering with payroll and benefits data.
- Experience using Workday, PeopleSoft, SAP Business Intelligence, Tableau, or related applications.
- Experience using Microsoft Office applications.
- Experience working in higher education or public sector organizations.
Physical Demands
Reasonable Accommodations
UWL provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact hrinfo@uwlax.edu or 608.785.8013. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
UWL provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact hrinfo@uwlax.edu or 608.785.8013. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
All position descriptions are required to provide physical demands and working condition/environment and may not be published in the job announcement. For information on the physical demands and/or working conditions/environment for this position, please contact Human Resources at hrinfo@uwlax.edu or 608.785.8013.
Working conditions and environment
Office Setting
Miscellaneous Information
Information about your Benefits
Your benefits add an additional 40% to the overall financial package from the university.
Highlights include:
Your benefits add an additional 40% to the overall financial package from the university.
Highlights include:
- paid vacation for 12-month positions.
- excellent flexible health insurance with low co-pays and good coverage.
- paid holidays and sick days.
- after 5 years of employment, you become vested in our retirement system which ensures income post-career.
- benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.
Benefit eligibility is determined at point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.
Information about UWL and the Surrounding Region
Information about UWL and the Surrounding Region
The University of Wisconsin-La Crosse (UW–La Crosse) provides a challenging, dynamic, and diverse learning environment in which the entire university community is fully engaged in supporting student success. Grounded in the liberal arts, UW-La Crosse fosters curiosity and life-long learning through collaboration, innovation, and the discovery and dissemination of new knowledge. Acknowledging and respecting the contributions of all, UW-La Crosse is a regional academic and cultural center that prepares students to take their place in a constantly changing world community.
For more than a decade UW-La Crosse has been named one of Kiplinger’s 100 Best Values in Public Universities and has appeared prominently on the U.S. News & World Report list of “America’s Best Colleges” for more than 15 years, and is ranked #4 on its list of the Best Regional Public Universities in the Midwest. UW-La Crosse ranks 6th nationally among the Top LGBTQ-Friendly Colleges for 2018-19 by AffordableCollegesOnline.org (ACO).
With a student population of roughly 10,500, the university offers 91 undergraduate programs, 21 graduate programs, and 2 doctoral programs through the following three colleges, the College of Arts, Social Sciences, and Humanities, the College of Business Administration, and the College of Science and Health, as well as the School of Education. There are over 600 full-time faculty and instructional academic staff, 75 percent of whom hold terminal degrees. UW-La Crosse boasts a retention rate (freshmen returning as sophomores) of 84 percent, graduation rate (degree within six years) of 70 percent, and is among only 12 institutions cited nationally by the American Association of State Colleges and Universities for its success in linking campus culture and university leadership to outstanding graduation rates.
UW-La Crosse’s strategic plan Sustaining Excellence continues to move our community forward through its four pillars: increasing community engagement, achieving excellence through equity and diversity, investing in our people, and advancing transformational education. More information about the ongoing work of Sustaining Excellence is available at www.uwlax.edu/info/strategic-plan.
The UW-La Crosse campus is in southwestern Wisconsin, nestled in a residential area of the City of La Crosse and positioned as part of a larger metro area with a population close to 140,000. The area, known as the 7 Rivers Region, is famous for its exceptional natural beauty which includes the Mississippi River on one side, majestic bluffs on the other, and views of rolling farmland and forested valleys in between. Abundant water, woodlands and varying terrain provide ample opportunities for year-round outdoor recreation. Only a couple of hours from Minneapolis or Madison, La Crosse enjoys the affordability and charm of small town living with larger city benefits. Three colleges, two world-class medical institutions, the La Crosse Symphony Orchestra, a restored nineteenth century downtown business district, and a number of galleries and art centers have made La Crosse a regional center for culture, entertainment, medical care, shopping, sports and recreation. More information about the La Crosse metro area can be found here: Choose La Crosse. Learn more about UW-La Crosse here: https://www.uwlax.edu/human-resources/services/talent-acquisition-and-employment/finalist-welcome/
Civil Rights and Compliance Statement
The University of Wisconsin-La Crosse is an equal opportunity employer committed to hiring faculty and staff that are qualified and broadly trained. UWL, in compliance with Title VII of the Civil Rights Act is committed to fostering an environment that embraces inclusive excellence and equitable treatment of all parties. Title VII prohibits employment discrimination based on age, race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status. Inclusive excellence is a source of strength, creativity, and innovation for the University of Wisconsin La Crosse. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the Universities of Wisconsin community.
The University of Wisconsin-La Crosse is an equal opportunity employer committed to hiring faculty and staff that are qualified and broadly trained. UWL, in compliance with Title VII of the Civil Rights Act is committed to fostering an environment that embraces inclusive excellence and equitable treatment of all parties. Title VII prohibits employment discrimination based on age, race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status. Inclusive excellence is a source of strength, creativity, and innovation for the University of Wisconsin La Crosse. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the Universities of Wisconsin community.
Annual Security and Fire Safety Report (Clery Act)
For the UWL Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://www.uwlax.edu/police/annual-security-report/ or contact the University Police Department at 608.785.9000.
Redbook Position
Yes
Division/College
Academic Affairs Division
Description of College / Department / Program / Division / Unit
The Division of Administration and Finance is committed to providing quality campus services to faculty, staff, students, and external constituencies to support the university’s mission of teaching, research, and public service. The division includes Facilities Planning & Management, Budget, Human Resources, Information Technology Services, and Police & Parking Services.
Duties/Responsibilities
These are the job duties required for the position.
Responsibility Statement
Maintains Personnel Data in HR Systems
Duties to Support Responsibility
- Responsible for ensuring collaboration and coordination of database entry, maintenance, and auditing of all transactions in the enterprise tool used by UW System Administration to maintain all employment and payroll-related data for UW-La Crosse.
- Work collaboratively with UWL employing units, UWL HR Leadership, and UW Shared Services to ensure employee data is properly entered into enterprise data systems.
- On a regular basis and as requested by UW System Administration or UW-La Crosse, prepare, review, and develop requested employment or payroll data reports.
- Audits and ensures the accurate entry and maintenance of all data in the HRIS system and ancillary systems.
- Establishes and implements security access policies and protocols for HR systems for UW-La Crosse.
- As needed, update the Chief Human Resources Officer on requested changes or new procedures for processing or administering the personnel data management functions.
Responsibility Statement
Payroll
Duties to Support Responsibility
- Work collaboratively with UWL HR Leadership and UW Shared Services to develop and process bi-weekly and off-cycle payroll and benefits data.
- Audit and correct preliminary payroll reports. Review any discrepancies and ensure the corrections are completed prior to the payroll confirmation.
- Perform and/or assist with payroll audits as requested by UW System, employees, supervisors, other departments, and/or HR leadership team.
- Calculate complicated payroll adjustments, reconcile and/or approve final reports required for payroll and/or absences.
- Investigate and suggest solutions to incorrect payroll payments.
Responsibility Statement
Supervision
Duties to Support Responsibility
- Exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees.
- Supervise the work of and support assigned employees in day-to-day activities and data management.
Responsibility Statement
Customer Service
Duties to Support Responsibility
- Provide direct response to campus stakeholders regarding their personal HR data or concerns with their payroll/employment data.
- Assist campus stakeholders in understanding their HR or employment-related data in relation to UW and UWL policies and procedures.
- Counsel HR staff and employees on Payroll data management, payroll forms, and process, and related data/payroll information.
- Serves as subject matter expert to human resources staff with HRIS resources and knowledge including developing and facilitating user system trainings.
Responsibility Statement
Other Duties as Assigned
Duties to Support Responsibility
- Perform other duties as assigned.
Posting Detail Information
Posting Detail Information
Posting Date
03/05/2025
Continuous Recruitment
Yes
Continuous Recruitment First Review Date
03/27/2025
Close Date
Special Instructions
This position will remain open until filled.
Application deadlines
TO ENSURE CONSIDERATION: Priority consideration is given to those candidates who apply by the listed ‘First Review Date’. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.
Confidentiality of Applicant Materials
UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
Application deadlines
TO ENSURE CONSIDERATION: Priority consideration is given to those candidates who apply by the listed ‘First Review Date’. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.
Confidentiality of Applicant Materials
UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
UW-La Crosse does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 608-785-8013.
Position Contact Name
Julia Getchell
Position Contact Email
jgetchell@uwlax.edu
Salary : $60,000
