What are the responsibilities and job description for the Executive Assistant position at UNRIVALED SPORTS?
Location: Los Angeles, CA
Reports To: CEO (with dotted-line support to CLO, CEO – Baseball, CEO – Football)
Position Overview: Unrivaled Sports is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to the CEO, Chief Legal Officer (CLO), and the CEOs of the Baseball and Football verticals. This role will be instrumental in ensuring seamless daily operations for the C-suite, handling complex scheduling, coordinating travel, managing expenses, and assisting with strategic projects.
The ideal candidate thrives in a fast-paced environment, has excellent attention to detail, and can anticipate the needs of senior executives while maintaining confidentiality and professionalism.
Key Responsibilities
Executive Support
- Manage calendars for the CEO, CLO, and two vertical CEOs, prioritizing meetings, resolving scheduling conflicts, and ensuring executives are well-prepared for engagements.
- Provide administrative support, including drafting emails, preparing documents, and handling sensitive communications.
- Organize and coordinate meetings, off-sites, and board presentations, ensuring agendas and materials are prepared in advance.
- Serve as the primary point of contact between executives and internal/external stakeholders, managing requests and ensuring timely follow-ups.
Travel & Expense Management
- Handle travel arrangements for C-suite executives, including booking flights, hotels, transportation, and managing itineraries.
- Oversee expense reporting and reimbursements, ensuring compliance with company policies and proactively identifying cost-saving opportunities.
- Assist in the development and implementation of Unrivaled Sports' Travel Management Program, aimed at improving visibility into travel costs and optimizing spending.
Special Projects & Operations Support
- Support strategic initiatives and ad hoc projects, including process improvements and research assignments.
- Collaborate with finance and operations teams to identify cost-efficiency measures related to corporate travel and executive expenses.
- Maintain confidential files, contracts, and executive records, ensuring proper documentation and accessibility.
- Assist with onboarding new executives by coordinating resources, setting up meetings, and facilitating introductions.
Qualifications & Experience
- 5 years of experience in an Executive Assistant or similar administrative role supporting C-level executives.
- Experience in sports, entertainment, or high-growth organizations preferred.
- Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word), Google Suite, and expense management tools (e.g., Concur, JPMC, etc).
- Excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
- Strong interpersonal skills, with the ability to interact with senior executives, board members, and external stakeholders with professionalism and discretion.
- High degree of confidentiality, initiative, and problem-solving ability.
What We Offer:
- Competitive compensation and benefits package, including bonus
- Opportunity to shape the efforts of a rapidly growing company
- Collaborative and dynamic work environment
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Unrivaled Sports is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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