Accounts Payable and Receivable Clerk

Description

Position Title:                    Accounts Payable and Receivable Clerk
Department:                      Finance/Accounting 
Supervisor:                        Accounting Manager
Status/Hours per week:    Non-exempt / 35 hours

Primary Function:
Responsible for paying the Health Center invoices and reconciliation of cash collected at different UCC locations and sent to the Finance Department for deposit. 

Duties & Responsibilities:
•    Process vendor invoices and check requests.
•    Ensure invoices and check requests have proper approval and account codes.
•    Assist with the weekly check runs and match check remittances to paid invoices prior to mailing. 
•    Review invoice/statements, analyze discrepancies and address outstanding issues with external vendors and internal departments, as needed.
•    Responsible for the UCC Daily Cash Collection Report reconciliation:

1. On daily basis open the envelopes that contain the Daily Cash Collection Reports from various UCC locations (e.g., 415, 636)
2. Run the payment reports in Epic and compare the actual receipt with the amounts processed in the systems
3. Process the payment receipts for the department and prepare the “Daily Cash Collection Report” and provide to the Grant/Cash Accountant along with the “Cash Payment Report”

•    Support the Finance Department with various projects and accounting support functions.
•    Process U.S. mailings as needed.
•    Perform other duties as assigned by the supervisor. 

Qualifications

Minimum Basic Knowledge:    

Knowledge of Accounts Payable software, preferably Microsoft Dynamics 365 Business Central

Experience & Qualifications:

• Knowledge of Accounts Payable (AP) principles 
• Proficiency in Microsoft Office Suite including Excel and Word
• Solid attention to detail  
• Reliable interpersonal, organizational skills
• Strong time management skills  
• Must have a can-do attitude and desire to learn new disciplines and skills
• Ability to maintain positive vendor relationships at all times

Independent Action:
    •    Be responsible for assigned work, based upon duties listed above, from start to finish

Supervisory Responsibility:
    •    None

Define Access Level to PHI:  Level 1 [Not authorized access to PHI.  UCC job title and corresponding responsibilities do not require access to PHI, although incidental exposure may occur].