What are the responsibilities and job description for the Office Manager: Uplift Mighty Preparatory position at Uplift Education?
Mission Statement
Uplift's mission is to create and sustain public schools of excellence that empower each student to reach their highest potential in college and the global marketplace and that inspire in students a life-long love of learning, achievement, and service in order to positively change their world.
Equity Vision Statement
Uplift Education proactively engages scholars, families, and staff members to thrive as their authentic selves and partner in the journey required to identify, address, and correct existing and potential inequities.
Primary Purpose:
Monitors clerical and administrative support with minimal supervision. Serves a primary role in the processing of campus financial transactions. This position reports to the campus Operations Director who will participate in their performance evaluations.
Duties/Responsibilities:
Substitute Management
Qualifications:
Education, Experience, And/or Certification(s)
Physical Demands
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to sit and use the wrists, hands and/or fingers. The employee is occasionally required to stand; walk; climb or balance. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. Work at a desk and computer screen for extended periods of time.
Work Environment
The work environment is representative of those an employee encounters while performing the essential functions of this job. The environment requires close proximity to other employees, frequent interruptions, extended periods of time viewing a computer screen, and noise levels from moderate to high. There maybe activity from other employees and students of a distracting nature.
Starting Pay: $38,500
Other Qualifications
Criminal records check, pre-hire and annually thereafter, if applicable. Must be eligible to work in the United States and provide work authorization.
Uplift Education is an equal employment opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state or local law.
Uplift's mission is to create and sustain public schools of excellence that empower each student to reach their highest potential in college and the global marketplace and that inspire in students a life-long love of learning, achievement, and service in order to positively change their world.
Equity Vision Statement
Uplift Education proactively engages scholars, families, and staff members to thrive as their authentic selves and partner in the journey required to identify, address, and correct existing and potential inequities.
Primary Purpose:
Monitors clerical and administrative support with minimal supervision. Serves a primary role in the processing of campus financial transactions. This position reports to the campus Operations Director who will participate in their performance evaluations.
Duties/Responsibilities:
Substitute Management
- Monitors and verifies substitute teachers as requested utilizing Uplift’s Substitute Management System.
- Ensures all substitute teachers sign in and out when reporting and leaving the campus.
- Ensures substitutes are connected to the appropriate instructional leader for materials/instructions.
- Ensures that appropriate parties are informed of teacher absences (attendance reporting, scholar clinic requirements, etc.).
- Purchasing and Enrichment Budgets
- Processes purchase requisitions and verify coding for all campus purchases utilizing Uplift Purchase Order Request form and Uplift’s Purchase Management System.
- Receives product purchased through the Uplift Purchase Management System into the Purchase Management System within one business day of delivery to campus.
- Responsible for making bank deposits and collecting, verifying and securing all monies in accordance with Uplift’s Cash Handling Procedures.
- Trains all campus staff on Uplift’s Cash Handling Procedures.
- Maintains campus Enrichment Account(s) in accordance with procedures set by the Uplift Finance Department.
- Maintains campus credit card in accordance with Uplift’s Credit Card Policy.
- Monitors (not manages) budget account balances for both operational and instructional line items.
- Processes Check Requests and submits to the Uplift Finance Department in accordance with Uplift’s Finance Department procedures.
- Maintains security of campus checks and safe in accordance with Uplift’s Finance Department procedures.
- Submits timesheets for police officers and temporary employees to the Finance Department.
- Provide administrative support to School Directors as agreed upon by Operations Manager/Director and Academic Director(s). Responsibilities include:
- Managing logistics of weekly K12 leadership team meetings
- Coordinating meeting calendars with parents and staff within one business day
- Preparing print materials for meetings and PD sessions
- Coordinating campus mailings
- Coordinating or assisting with special projects (example: teacher appreciation week, etc.)
- Support capacity will vary according to the number of office managers on the campus.
- Manages campus delivery system: receives packages, inventories packages and coordinates delivery to requestor within 1 business day of receiving the delivery.
- Supervises administrative office functions such as: maintain filing systems, postage meter, office supply inventory and building space reservations
- Assists with parent meetings and events held on campus.
- Creates and finalizes flight and hotel itineraries for travelers.
- Coordinates transportation, prepares payments and confirms meals for school sponsored field trips.
- Serves as operational logistics point of contact for campus events
- Reviews and corrects on a weekly basis time entered by non-exempt employees into Uplift’s Time Management System.
- Manages all campus textbook and asset inventory (receives at the campus level, enters into Uplift’s Textbook Management System, distributes to and collects from the instructional staff and annotate into Uplift’s Textbook Management System, and stores during summer months).
- Provides carline support to the Operations Manager/Director as needed.
- Assists Operations Director in updating and creating all campus SOPs and training manuals for the office staff.
- Coordinates/provides coverage for front desk responsibilities in the absence of a receptionist
- Other Duties as Assigned
Qualifications:
Education, Experience, And/or Certification(s)
- Education Requirements: High School Diploma or GED’ AAS Degree preferred.
- Experience Requirements: Minimum four (4) years as an Administrative Assistant to Department Heads/Executives in a similar position.
- Special Skills/Certifications: Ability to read, analyze, and apply common sense understanding and to carry out instructions in written or oral form. Ability to set priorities.
- Communication Skills: Ability to communicate with all levels of personnel, students, and parents.
- Bilingual Skills: Bilingual Skills in Spanish preferred
- Technology: To perform this job successfully, an individual should be proficient in Microsoft Office applications (Excel, PowerPoint, Word and Outlook). Ability to use basic office equipment. The ability to learn and use other software as necessary.
Physical Demands
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to sit and use the wrists, hands and/or fingers. The employee is occasionally required to stand; walk; climb or balance. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. Work at a desk and computer screen for extended periods of time.
Work Environment
The work environment is representative of those an employee encounters while performing the essential functions of this job. The environment requires close proximity to other employees, frequent interruptions, extended periods of time viewing a computer screen, and noise levels from moderate to high. There maybe activity from other employees and students of a distracting nature.
Starting Pay: $38,500
Other Qualifications
Criminal records check, pre-hire and annually thereafter, if applicable. Must be eligible to work in the United States and provide work authorization.
Uplift Education is an equal employment opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state or local law.
Salary : $38,500
