Secretary - Head Building

UPPER ARLINGTON CITY SCHOOLS
JOB DESCRIPTION

Position: Head Building Secretary
Time Schedule: 12 months
Salary Range: $22.59 - $24.44 p/hour
Reports to: Principal
Employment Status: Regular/Full-time
FLSA Status: Non-exempt
Description: Performs a variety of clerical and secretarial duties for the efficient and effective operation of the school administrative offices. Coordinate office and other
activities for the betterment of students, instructional staff, support staff as well parents and members of the community

Probationary Period: 120 Days
NOTE: The below lists are not ranked in order of importance

Qualifications:

• High school diploma or general education degree (GED)
• Three years related experience
• Such alternatives to the above qualifications as the Supervisor and/or Board of Education may find appropriate

Required Knowledge, Skills, and Abilities:

• Ability to work effectively and positively with others
• Ability to communicate ideas and directives clearly and effectively both orally and in writing
• Effective active listening skills
• Organizational, time management and problem solving skills
• Ability to generate correspondence and work independently
• Computer skills
• Multitasking skills
• Ability to utilize appropriate computer software and programs
• Knowledge of modern office practices, procedures and equipment
• Ability to prioritize and complete job assignments
• Understand and perform duties within scope of authority
• Proper telephone techniques and etiquette
• Such alternatives to the above knowledge, skills and abilities as the Supervisor and/or Board of Education may find appropriate

Essential Functions:

• Assist in the coordination and implementation of security measures to ensure safety of students, staff and school community members
• Perform research for principal or designee; collect data and compile information, edit communication/newsletters to parents, students, staff, and the community; arrange for distribution
• Receive, screen, route or reply to all mail and email communications as appropriate
• Receive and screen phone calls and visitors to the administrative school office
• Provide information and direct phone calls and visitors to proper place/person in school
• Receive and account for all monies collected in conjunction with fundraising and other school activities; maintain financial records and billings.
• Assist with building budget
• Assist in recording student attendance and daily attendance reports for building
• Enroll, register, and withdraw students
• Maintains good relationship with PTO/PTA representatives and acts as a liaison between school and home for PTO when appropriate
• Schedule appointments and maintain calendars for meetings, conferences and building use
• Coordinate a variety of office functions and communications; prepare and accurately maintain a variety of reports, records and files related to students, staff, operations and activities.
• Prepare transcript requests, including those for withdrawn students
• Maintain records for visitors to building and student check in and check outs
• Administer first aide and assist with school health clinic as needed
• Contact parents/emergency contacts when needed and appropriate
• Prepare both statistical and routine reports, memoranda, bulletins, etc.
• Maintain and account for requisitions and purchase orders
• Coordinate maintenance, repair, and supplies for copy machine, fax machine and other office equipment
• Distribute and collect staff leave forms and process time sheets for building as appropriate
• Contact parents of students who have not reported to school by designated time
• Assist with building purchase order process including requisitions, supply and inventory
• Assist EMIS coordinator where needed to process EMIS information, e.g., change of address, phone number, guardian, registration etc. in student management system and learning management system
• Make contacts with the public with tact and diplomacy
• Maintain respect at all times for confidential information
• Interact in a positive manner with staff, students and parents
• Attend meetings and in-services as required
• Promote good public relations and customer service
• Such alternatives to the above essential functions as the Supervisor and/or Board of Education may find appropriate

Other Duties and Responsibilities:

• Respond to routine questions and requests in an appropriate manner
• Issue appropriate passes to students
• Assist with building AESOP needs as requested by supervisor
• Assist in preparation of academic progress reports
• Perform other duties as assigned by the Principal or Superintendent

Equipment Operated:

• Copy machine
• Calculator
• Computer/printer
• Fax machine
• Telephone/cellular phone
• Postage machine
• Other office equipment as needed

Additional Working Conditions:

• Exposure to blood, bodily fluids, and tissue
• Exposure to loud noises
• Interactions with unruly children
• Repetitive hand motion, e.g., computer keyboard, typing
• Interruption of duties by students, visitors, staff and/or telephoning
• Frequently move and position self as necessary to access and operate equipment
• Frequently move around workspace and travel throughout school building

Employee shall remain free of any alcohol or non-prescribed controlled substance use in the workplace throughout his/her employment with the District.

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent’s supervisor and or appointing authority.

The Upper Arlington City School District Board of Education does not discriminate on the basis of race,color, national origin, sex, including sexual orientation and transgender identity, disability, age, religion,military status, ancestry, genetic information, or any other legally protected category, in its programs and activities, including employment opportunities.