Bookkeeper/Office Manager

About us:

We are a non-profit organization serving our community for over 32 years and have a small office staff of 5 people and total employee count of 20 staff. We provide Enhanced Care Management (ECM) and supportive housing services to foster youth and college students.

Job Overview
We are a small office in Covina with 20 employees seeking an experienced and detail-oriented Office Manager to oversee the daily operations of our office, including bookkeeping using QuickBooks and Payroll using Paychex. The ideal candidate will have a strong background in accounting and financial management, ensuring that all office functions run smoothly and efficiently. The Bookkeeper/Office Manager will interact with the CPA on the company's behalf and play a crucial role in maintaining financial records, preparing reports, and supporting the overall financial health of the organization. Non-profit experience preferred

Duties

• Manage day-to-day office operations, including administrative support and office maintenance.
• Maintain and update the general ledger to ensure accurate financial reporting
• Ability to work independently and manage multiple tasks effectively
• Prepare monthly and quarterly reconciliations and reports.
• Strong knowledge of debits, credits, and general accounting principles
• Oversee financial activities such as journal entries, account reconciliation, and payroll processing.
• Utilize financial software, including Quick Books, for accurate record-keeping and reporting.
• Perform bank reconciliation and maintain the general ledger accounting system.
• Conduct account analysis to ensure accuracy in financial reporting.
• Assist in non-profit governmental accounting tasks as required.
• Ensure compliance with company policies and relevant regulations.
• Provide support in preparing financial statements and reports for management review.
• Facilitate communication between departments to ensure cohesive operations.
• HR duties for on-boarding new staff
• Payroll submission via Paychex online portal semi-monthly
• Provide general support as requested

Qualifications:

• 5 years of QuickBooks experience.
• Data entry in Quickbooks and Microsoft Excel
• Paychex payroll platform experience preferred
• Non-profit accounting experience preferred
• Ability to multitask and work independently

Work on site at our Covina office location Mon-Fri, 8 hours daily, 8:30am-5:00pm

Job Type: Full-time

Pay: $28.00 - $32.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to Commute:

• Covina, CA 91724 (Required)

Ability to Relocate:

• Covina, CA 91724: Relocate before starting work (Required)

Work Location: In person

Salary : $28 - $32