Event Coordinator

ABOUT THE URBANDALE CHAMBER OF COMMERCE

The Urbandale Chamber of Commerce is one of the largest Chamber in the Des Moines metro. We have more than 850 members that we serve throughout the metro, however we focus on the communities of Urbandale and Windsor Heights.

VALUES:

Excellence – We provide the highest quality programs and services, challenging ourselves to achieve stronger results for our members and community.

Service – We are strongly committed to our mission and vision to serve our members and the community.

Family – We respect and support each other in an environment that embraces a work-life balance

Connectedness – We are connectors, strategically connecting the business community, City and schools.

Character – We conduct ourselves with character every day.

WHY:

We believe businesses of all size have a voice.

We believe businesses thrive when connected to the right people, and we know the right people.

We live our vision, mission and values every day.

Serving and elevating members and the community drives us. It is our passion.

This summary outlines six (6) specific organizational pillars that drive the Chamber’s Annual Program of work.

· Advocate for a strong business climate and for member businesses

· Create opportunities for business connectedness and member visibility

· Recruit, retain and strengthen a talented workforce needed for the future

· Deliver relevant and high-quality programming, services and information

· Live the Uniquely Urbandale brand and image

· Operate with excellence

OUR BENEFITS:

· Job Type: Full-time, salaried employee

· $400 per month toward the premium of the Urbandale Chamber’s medical health plan or 50% of plan cost whichever is greater. This starts on the 1st of the month after hire.

· The Chamber will cover 100% of the Premium for dental and vision. This starts on the 1st of the month after hire.

· Long-term disability

· 12K life insurance policy

· Flex Spending Account

· Employee Assistance Program (EAP) provides confidential, expert support that empowers employees to thrive both at home and at work—because personal well-being directly impacts professional success.

· $50 per month toward cell phone

· After employed one year, the Event Coordinator will have the opportunity to receive up to a 3% match toward a retirement plan.

· Fridays off Memorial Day to Labor Day. Staff will take turns to keep the office open, with each staff member working on average Four (4) Fridays during that period. The time off does not count toward PTO.

· 18 Days of PTO per year, with 5 days allowed for carry over.

· Office shut down between Christmas Eve and New Year’s Day.

POSITION DESCRIPTION

JOB OVERVIEW
We are seeking a dynamic and detail-oriented Event Coordinator to join our team. The ideal candidate will be responsible for planning, organizing, and executing a variety of events, ensuring that each event runs smoothly and meets our members' expectations. This role requires exceptional organizational skills, creativity, and the ability to manage multiple tasks simultaneously. The Event Coordinator will work closely with clients, vendors, and team members to deliver memorable experiences.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Responsibilities of this position include but are not limited to the following. Other duties may be required and assigned.

· Assures all work performed is done in accordance with OSHA safety standards and those established by the Urbandale Chamber of Commerce.

· Assures that all work performed meets Urbandale Chamber of Commerce standards for customer service, accuracy, quality and efficiency.

· Establish and maintain an effective working relationship with employees, vendors, clients, tenants, equity partners and the financing authority.

· Plan, coordinate and execute various events pertaining to the Urbandale Chamber of Commerce. This includes, but is not limited to our monthly events, (AM Exchange & BASH) additional events such as the annual women’s empowerment event, quarterly lunch and learns, monthly membership luncheons and annual events such as the annual golf outing held in partnership with the WDM and Clive Chamber, Educator Appreciation Reception, Sample Urbandale, a Celebration of Business. In addition, the event coordinator will assist the Vice President with implementation of the Central Iowa Business Conference. To see a full event calendar, visit: https://businesses.uniquelyurbandale.com/events/calendar/

· Support staff member for Leadership Urbandale, a 10-month, monthly program that launches in September and ending with graduation in June.

· Assist in preparation of the annual budget for the programs and events the Event Coordinator is responsible for by working with the President for final approval before presenting it to the board.

· Meet both financial and attendance goals set by the Board of Directors.

· Create RFPs when needed for event location selection.

· Ability to use the database management system to provide reports as needed, maintain office records, set up appointments etc.

· Administrative duties as assigned to include but not limited to activities such as answering the phone, greeting members when they arrive, and setting up meeting space.

· Other duties as assigned.

MINIMUM QUALIFICATIONS:

· High School Diploma or GED

· Prefer College degree in Event Management

· Prefer demonstrated and successful experience in event planning from conception to completion of events

· Highly organized and capable of handling multiple priorities and deadlines

· Must have strong attention for detail

· Budgetary and fiscal experience from budget planning and development through monthly reporting and internal fiscal management systems

· Proven experience in group facilitation, small group mediation and problem solving

· Able to work well under pressure

· Effective communicator

· Ability to be self-sufficient, independent and resourceful

· Excellent customer service skills

· Ability to multi-task and work in a fast-paced environment and act quickly to resolve problems

· A high level of enthusiasm and interest that, in turn, motivates others

· Prefer Experience working with a volunteer driven organization

· Intermediate computer skills

· Active driver’s license, reliable transportation, good driving record and car insurance

PHYSICAL REQUIREMENTS:

· Sitting approximately 50 percent of the time

· Standing approximately 20 percent of the time

· Walking approximately 20 percent of the time

· Driving approximately 10 percent of the time

· Lift up to 50 pounds infrequently when moving event materials for event set up.

EQUAL OPPORTUNITY EMPLOYER:

· The Urbandale Chamber of Commerce is an equal opportunity employer. In compliance with the American with Disabilities Act, The Urbandale Chamber will provide reasonable accommodations to qualified individuals and encourages prospective employees and incumbents to discuss potential accommodations with the employer.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $50 - $400