AP Specialist (Part-Time)

JOB TITLE: AP Specialist (Part-Time)
**TOP 3 SKILLS:**
Experience with vendor maintenance
Oracle OR multiple years working with other systems
3 years of AP experience
LOCATION: Sapulpa, OK
DURATION: Ongoing Contract
RATE RANGE: $17/hr-$20/hr

The Accounts Payable Specialist, Vendor Maintenance is responsible for the review and entry of AP Vendors.

Responsibilities:

• Ensure approved Vendor Add and Vendor Change requests and all required supporting documentation are obtained.
• Work directly with vendor qualification and compliance departments to resolve issues.
• Has the knowledge to determine what is considered taxable income for 1099 reporting.
• Assist with year-end processes of issuing Form 1099s and corrections.
• Monitor the vendor maintenance email box to provide a timely and accurate response to customers.
• Other duties and/or special projects may be assigned to meet business needs.
• Work as a team helping absorb workload responsibilities when employees are out of the office.
• Reconcile vendor statements and resolve any discrepancies or outstanding issues.

• Prepare and process payments, including checks, wire transfers, and ACH transactions, in a timely manner.
• Respond to vendor inquiries and resolve payment-related issues or disputes in a professional and timely manner.
• Maintain accurate and up-to-date accounts payable records, including vendor files, payment documentation, and supporting documentation.

Qualifications

• High school diploma or equivalent
• Minimum of 3 years of experience in accounts payable or a similar role.
• Strong understanding of accounts payable principles, processes, and best practices.
• Familiarity with accounting software systems; experience with Oracle is a plus.
• Proficient in data entry and attention to detail to ensure accuracy in processing invoices and payments.
• Excellent communication and interpersonal skills to effectively interact with vendors and internal stakeholders.
• Ability to work independently and as part of a team in a fast-paced environment.
• Understanding of compliance requirements and regulations related to accounts payable processes.

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