What are the responsibilities and job description for the TRACK Timekeeper - Experienced position at USA DeBusk, LLC?
TRACK Timekeeper Job Description
Classification: Non-Exempt
Department: Industrial Cleaning
Reports to: Office Manager
Company Profile:
USA DeBusk is a best-in-class mechanical and industrial cleaning services provider specializing in servicing the downstream energy market. We offer the full suite of maintenance and turnaround services including hydro blasting, hydro cutting, hydro excavation, chemical cleaning, PEPTM polymer extraction service, vacuum services, tank cleaning, degassing/vapor control, FCC catalyst handling and transportation, and specialty turnaround services. Founded in 2012, USA DeBusk currently has field offices in 24 cities and continues to provide services internationally.
Summary Objective:
The TRACK Timekeeper for the Industrial Cleaning Division is responsible for providing overall administrative support for the Branch. The TRACK Timekeeper routine and complex support to different departments, and ensures all day-to-day operations are completed by the required time. The TRACK Timekeeper will have excellent communication skills. The TRACK Timekeeper will have a high level of confidentiality and accuracy and report directly to the Branch Administrator.
Responsibilities:
- Responsible for running background checks/MVRS, setting up employees for drug and alcohol screens, physicals, and uniforms orders.
- Obtain approval and signatures for invoices and enter invoices into QuickBooks.
- Maintain accurate spreadsheets with POs and invoice totals.
- Process billing and sales activities including invoices and remitting for payment in QuickBooks; mail/email customers invoices after Salesmen approval.
- Process billing per MSA Customer requirements.
- Must be able to communicate with Operations on a day-to-day basis as it relates to billing issues in a timely manner.
- Run AR aging report and contact customers for payment.
- Provide Branch Administrator weekly summary for AR collection issues.
- Maintain file system for customers.
- Print, copy, scan, send, receive, and response to emails.
Qualifications:
- High School Diploma or equivalent
- 2-5 years of related experience
- QuickBooks, Microsoft Office, Outlook, Excel.
- TRACK System time tracking software knowledge required
- Basic Payroll knowledge
- Time management and excellent communication skills
- Ability to quickly learn our customers systems for large projects (CCM, Track, Ariba, GEP, etc.), and work with customer contacts to meet scheduled submittals.
- Ability to meet all daily and weekly deadlines for all Chem Cleaning Department
- Ability to perform other duties as assigned.
- Must be dependable, willing to work additional hours in a face pace environment, multi-task and be team oriented.
Physical Requirement:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift to 15 pounds at times.
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