Events Manager

WHO IS USA LACROSSE

USA Lacrosse, a non-profit organization, is the governing body of men’s and women’s lacrosse in the United States, leading the U.S. National Teams Program and establishing universal standards.  With nearly 400,000 members, we provide national leadership, structure, and resources to fuel and unify the sport's growth and enrich the experience of its players, coaches, officials, parents, and program leaders. 

USA Lacrosse believes a diverse team best positions our organization to fulfill its mission. We strive to attract and maintain a team of talented and dedicated professionals who represent the diverse nature of our membership and the national lacrosse community.  We are committed to a team culture that ensures everyone feels welcomed, valued, and included.

Core Values

• We Influence - Written and Verbal Communication
• We Serve - Customer Focused
• We Create & Innovate - Creativity
• We Collaborate - Peer Relationships
• We are Humble & Honest - Integrity and Trust
• We Embrace Individuality - Diversity
• We Have Fun – Work Hard and Play Hard

If this aligns with who you are and what you are looking for in an organization, keep reading. 

POSITION SUMMARY

USA Lacrosse is looking for an Events Manager who will be responsible for the operational and "behind the scenes" success of USA Lacrosse’s events.  This critical role supports the Director, Events and SR Manager, Events to plan, coordinate, and execute all events.  They will keep the pulse on and own all event logistics, coordinate vendors, and provide oversight of the onsite event team.  The Manager, Events ensures the overall event execution is seamless, remaining aligned with organizational goals of the event with innovation, diversity, equity, and inclusion at its core.

If you are an energetic "go-getter," are beyond organized with every detail accounted for who rolls up their sleeves and “gets in the weeds” with the team to ensure events are executed as planned and attendees have an exceptional experience, this could be a great opportunity for you.  If you want to work alongside of a team of experienced, passionate event planners who are dedicated to the Mission of growing the sport of lacrosse to create opportunity and access to kids across the country, keep reading! 

A Typical Day Looks Like…

• Works with Events team on the strategy, planning, and implementation of all USAL events.  This includes working cross functionally to provide business operations support such as event documentation and contract management.
• Develops event schedules and agendas in collaboration with key stakeholders to build alignment with initiative roadmaps, brand outreach/messaging, business priorities, and executive vision, ensuring event and departmental objectives are incorporated and met. 
• Works with National Teams, Sport Growth, and facility management on specific events, including, but not limited to, those held at USAL Headquarters.  This may include attending the events to ensure they run smoothly and according to plan. 
• Assists with day-to-day event logistics, including managing schedules, tracking materials and deliveries, and organizing resources for the event.  This includes assisting with the management of event volunteers and/or temporary staff, providing them with tasks and ensuring they are well-prepared for the event.
• Provides hands-on support during events, managing on-site operations such as registration, event set-up, and breakdown.
• Liaise with vendors, suppliers, and stakeholders to ensure timely delivery of event materials and services, escalating issues to the SR Manager, Events when necessary.
• Ensures the venue, equipment, and other logistics meet event specifications.  This includes notifying the necessary parties as needed if specifications are not met.
• Supports the SR Manager, Events with the execution of the strategy for event ticketing, team registration, volunteer registration, officials’ registration, and event partner registration in collaboration with IT, Marketing/Media/Content team, and Finance to ensure we can track, forecast, and plan for attendance and have comprehensive data for analysis and planning purposes. 
• Assists with gathering post-event feedback from event attendees, vendors, and stakeholders’, compiling insights and reporting to be evaluated so recommendations for improvements for future events can be made.
• Helps maintain event documentation, including tracking costs, invoices, and budgets for future reference and audit purposes.  This includes the development and standardization of procedures for event execution, ensuring consistency and efficiency in future events. 

Is This You…

• High school diploma or GED equivalent required. Bachelor's degree in Event Management, Sports Management, Business, or a related field or equivalent relevant experience preferred.
• 2-3 years of experience in event coordination or a related field, preferably in the sports or non-profit sector.
• Understanding of event logistics, vendor management, scheduling, and material tracking.
• Strong verbal and written communication skills to interact with internal teams, vendors, and event stakeholders.
• Strong organizational skills, attention to detail, follow up/through skills, and ability to meet deadlines.  This includes the ability to prioritize tasks and manage time effectively across multiple projects.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with event management or project management tools (e.g., Monday.com, Salesforce).
• Enthusiastic go-getter with a "roll up your sleeves" and "get it done" attitude.
• Proactive and resourceful thinker, able to handle event-related issues and troubleshooting problems during event execution.
• Ability to work both independently and as part of a collaborative team in a fast-paced, hybrid (remote & work from home), dynamic environment.
• Comfortable managing others and giving directions in an event setting.
• Excellent communication skills, including written, verbal, and interpersonal.
• Strong collaboration skills, including the ability to work with different types of personalities across multiple departments for the purpose of planning and execution of events.
• Ability to exercise the appropriate level of discretion and judgment with the capability to maintain confidentiality of sensitive and proprietary information and materials.
• Ability to be flexible with your work schedule, including availability to work nights and weekends based on event needs. This may also include overnight travel for USA Lacrosse events.
• Must possess a valid driver's license for domestic travel for USA Lacrosse events. This includes the ability to rent and drive a rental vehicle for business purposes.
• Willingness to learn about the sport of lacrosse and appreciate the need to develop, grow, and fuel the growth of the sport with diversity, equity, and inclusion in mind.
• Ability to align with USA Lacrosse's Mission, Vision, and Values and Strategic Plan to support our initiatives and organizational goals.

Expected Hours of Work

This position is generally expected to work Monday through Friday from 8:30am to 5:00pm and occasionally requires longer hours or weekend work as related to events and other business needs.  This is a hybrid position and works from the headquarters office in Sparks, MD three (3) days a week with the flexibility to work from home two (2) days a week. 

Compensation & Benefits Overview

The total compensation pay range (inclusive of base salary plus annual incentive pay potential) for this position is $28/hr to $31/hr commensurate with experience.

USA Lacrosse offers a competitive benefits package including, but not limited to,

• Medical, Dental, and Vision insurance, offering multiple options for Medical and Dental (eligible the first of the month following 30 days of employment).
• Company paid life and AD&D at one time an employee’s salary up to $50,000 and company paid long term disability (LTD) at one year of employment.
• 403(b) retirement plan (eligible immediately upon hire), including a 4% employer contribution at one year of employment.
• Generous PTO, company paid holidays, bereavement, jury duty, and parental and maternity leave.
• Additional voluntary insurance options, such as supplemental benefits through Colonial and Nationwide pet insurance.
• Discounts on USA Lacrosse merchandise. 
• Free onsite gym at HQ office. 
• Free parking.

Travel Requirements

Travel may be necessary up to 30% of the time (local, regional).  Travel would involve the following mode(s) of travel: car, train, or air.  Some out of area and overnight travel will be expected.    

EEO Statement

Salary : $50,000