What are the responsibilities and job description for the Accounts Payable Specialist position at USB Outsourcing?
Overview
The Accounts Payable Specialist is responsible for managing the day-to-day operations of the accounts payable function. Key responsibilities include processing vendor invoices, reconciling accounts, and generating payments to ensure accurate and timely financial transactions. This role plays a critical part in maintaining financial accuracy and compliance within the organization.
Key Responsibilities
- Process invoices for payment and generate related reports.
- Process ACH, wire, and check payments on a weekly basis for approval by the Accounting Manager.
- Collaborate with the purchasing department to resolve open purchase requisitions.
- Generate complete listings for 1099 recipients and related figures annually.
- Reconcile accounts payable balances to the general ledger monthly.
- Follow up on and reconcile un-invoiced receipts.
- Match receivers, purchase orders, and invoices for all stock and non-stock items.
- Enter invoices into the ERP system (SAP preferred) daily.
- Print, scan, and file vendor invoices accurately.
- Perform other responsibilities as assigned.
Minimum Education & Experience Requirements
- High school diploma or general education degree (GED) is required.
- Associate or bachelor's degree in Accounting, Business, Finance, or related field preferred.
- Minimum of three (3) years of accounts payable experience is required (education may be considered in lieu of experience).
- Experience within a manufacturing organization is preferred.
- Previous ERP system experience is preferred; SAP experience is a plus.
Special Requirements
- Strong technical skills with Microsoft Excel, Word, and PowerPoint.
Knowledge, Skills, and Abilities
- Excellent attention to detail and organizational skills.
- Ability to take initiative and produce high-quality work within deadlines.
- Strong decision-making capabilities and analytical skills.
- Quick learner adaptable to new processes and systems.
- Customer service-oriented with strong teamwork skills.
Additional Desired Characteristics
- Ability to handle multiple priorities in a dynamic office environment.
- Strong communication skills and willingness to seek feedback to improve performance.
Job Type: Full-time
Pay: $20.00 - $21.50 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Schedule:
- 8 hour shift
Supplemental Pay:
- Bonus opportunities
Experience:
- Accounts Payable: 3 years (Preferred)
Ability to Commute:
- Leetsdale, PA 15056 (Required)
Work Location: In person
Salary : $20 - $22
