Program Coordinator-College of Pharmacy

Memphis, TN, United States (On-site)

Job Description

Market Range: 09

Hiring Salary: $22.77/Hourly

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Program Coordinator serves as the principal College of Pharmacy Graduate and Residency Program administrative support and provides office support for the staff, faculty, and students. This position manages the day-to-day administrative and financial operations for the residency and graduate programs along with other financial functions for the College of Pharmacy. This position provides administrative support to the programs' site directors, mentors, faculty, staff, and students and accounting support including managing budgets, reconciliation of accounts, resolving account and/or budget discrepancies, and maintaining accurate financial records.

Responsibilities

DUTIES AND RESPONSIBILITIES:

• Onboard new graduate students and new residents including orientation of the students.
• Creates correspondence with potential students in the graduate program and the PharmD/PhD program.
• Resolves registration issues and provides Banner and Blackboard support.
• Schedules graduate student seminar presentations and other events.
• Processes the necessary forms for the residency showcase and ads for recruitment at the ASHP Midyear meeting.
• Creates and updates residency contracts as needed.
• Creates monthly invoices and tracks payments from the residency programs.
• Creates offer letters for new residents and terminations for exiting residents.
• Maintains monthly and annual reporting of the college’s salary release incentive program.
• Approves monthly procurement card statements and reconciliation.
• Maintains accurate and up-to-date various program spreadsheets and files.
• Provides administrative support for faculty members, students, and staff.
• Serves as backup to Administrative Specialist 3 with Payroll.
• Trains staff on financial and administrative tasks.
• Performs other related duties as assigned.
  
  

Qualifications

MINIMUM REQUIREMENTS:

EDUCATION: Bachelor’s Degree in Administration, Accounting, Management, Organizational Management, or a related degree. (TRANSCRIPT REQUIRED)

EXPERIENCE: One (1) year of related experience.

Knowledge, Skills, And Abilities

• Proficiency using Microsoft Word, Excel, Internet Explorer, Outlook, and Adobe Acrobat.
• Excellent oral and written communication skills, project management, and computer processing.
• Ability to multitask and meet strict deadlines.
• Ability to work independently as well as collaboratively.
• Ability to provide excellent customer service.
• Knowledge of UT policies and procedures.
  
  

WORK SCHEDULE: This position may occasionally be required to work weekends and evenings. May require occasional overnight travel.

Job Info

• Job Identification 1948
• Job Category Administrative
• Posting Date 03/04/2025, 07:40 PM
• Job Schedule Full time
• Locations 930 Madison Avenue, Memphis, TN, 38163, US (On-site)
  
  

EEO/AA STATEMENT / NON-DISCRIMINATION STATEMENT

The University of Tennessee is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.

Inquiries and charges of violation of Title VI (race, color, national origin), Title IX (sex), Section 504 (disability), ADA (disability), ADEA (age), sexual orientation, or veteran status should be directed to the (EEO). Requests for accommodation of a disability should be directed to the ADA Coordinator at the EEO office.

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